About the position
Manager: Office to the CEO Based in Cape Town
To provide comprehensive support to the CEO and President, facilitate/coordinate communications, stand in for the CEO - engage stakeholders, foster partnerships through the office of the CEO’s day-to-day operations, and facilitate the efficient and effective functioning of the office of the CEO.
Essential Education:
- 3 years business management/ administration degree (Essential)
Experience
- 3 – 5 years’ experience in executive support, strategic management, stakeholder engagement, or a related role. (Essential)
- Provide a strategic and confidential support services to the Chief Executive Officer, President in all aspects and to be the sole point of contact and reporting in office of the CEO.
- Manage the CEO’s office to achieve the best use of the available resources and the time of the CEO including document review, sign-offs and quality control;
- Engage with all relevant stakeholders to facilitate communications coming from the CEO’s office and President;
- Provide administrative support and assistance to the CEO and to facilitate an efficient operation of the organization;
- Strategically support with review and preparation of reports and documents before EXCO meetings (e.g. tagging/ highlighting issues/ challenges to provide the CEO with a snapshot view of the report/document and its progress/ findings/ risks);
- Manage the receipt and distribution of correspondence to the CEO, receive and distribute documents;
- Manage confidential and sensitive information with discretion and professionalism;
- Compile and edit various documents, reports, and presentations as per the CEO’s request;
- Submit, prepare, present and obtain necessary sign-offs from the CEO on any SARU documents, business reports, presentations and communicate these to the business and other identified stakeholders;
- Work in conjunction with all departments to coordinate organizational performance plans, reports and evaluation;
- Daily efficient diary management of the CEO, and President scheduling of upcoming commitments, analyse meeting requirements and ensure that the meeting objectives are realistic and preparation is appropriate;
- Keeping the respective diaries up to date with the fixtures (provincial, national, and international) and communicates diary updates with relevant stakeholders;
- Ensure the provision of accurate and current advice regarding the CEO’s functions to all stakeholders.
- Ensure quality of service is provided to internal & external stakeholders.
- Organise and efficiently coordinate travel arrangements for the CEO and the Presidency, and at times inclusive of the EXCO members and all relevant stakeholders.
- Efficient logistics administration - prepare, arrange travel itineraries, visas, travel allowance, claims and ensure that relevant stakeholders are timeously notified of changes.
- Perform other duties and responsibilities as assigned by the CEO.
Desired Skills:
- Event Planning
- Office Administration
- Office Management
- Presentations
- Strategic Thinking
- Support
- Travel Arrangements
