Manager: Office of the CEO

About the position

Manager: Office of the CEO

My client a corporate company in the sports Industry in Cape Town has an exciting new vacancy for a Manager: Office of the CEO.

Purpose of Job:

To provide comprehensive support to the CEO and President, facilitate/coordinate communications, engage stakeholders, foster partnerships through the office of the CEO's day-to-day operations, and facilitate the efficient and effective functioning of the office of the CEO.

Key Duties:

• Provide a strategic and confidential support services to the Chief Executive Officer, President and Deputy President in all aspects and to be the sole point of contact and reporting in office of the CEO.
• Manage the CEO's office to achieve the best use of the available resources and the time of the CEO including document review, sign-offs and quality control;
• Engage with all relevant stakeholders to facilitate communications coming from the CEO's office and President;
• Provide administrative support and assistance to the CEO and to facilitate an efficient operation of the organization;
• Strategically support with review and preparation of reports and documents before EXCO meetings (e.g. tagging/ highlighting issues/ challenges to provide the CEO with a snapshot view of the report/document and its progress/ findings/ risks);
• Manage the receipt and distribution of correspondence to the CEO, receive and distribute documents;
• Manage confidential and sensitive information with discretion and professionalism;
• Compile and edit various documents, reports, and presentations as per the CEO's request;
• Submit, prepare, present and obtain necessary sign-offs from the CEO on any Company documents, business reports, presentations and communicate these to the business and other identified stakeholders;
• Work in conjunction with all departments to coordinate organizational performance plans, reports and evaluation;
• Daily efficient diary management of the CEO, and President scheduling of upcoming commitments, analyse meeting requirements and ensure that the meeting objectives are realistic and preparation is appropriate;
• Keeping the respective diaries up to date with the fixtures (provincial, national, and international) and communicates diary updates with relevant stakeholders;
• Ensure the provision of accurate and current advice regarding the CEO's functions to all stakeholders.
• Ensure quality of service is provided to internal & external stakeholders.
• Organise and efficiently coordinate travel arrangements for the CEO and the Presidency, and at times inclusive of the EXCO members and all relevant stakeholders.
• Efficient logistics administration - prepare, arrange travel itineraries, visas, travel allowance, claims and ensure that relevant stakeholders are timeously notified of changes.
• Perform other duties and responsibilities as assigned by the CEO.

Experience & Expertise (Typical educational qualifications & experience)

Educational background

3 years business management/ administration degree (Essential)

Experience

• 3 - 5 years' experience in executive support, strategic management, stakeholder engagement, or a related role. (Essential)
• 3-5 years' experience in a sports or similar environment in supporting role (Desirable)
• Must be able to travel extensively

Critical Competencies

Conceptual thinking (E) - the ability to understand the relationships between different information and seeing the broader context. Uses existing theories and concepts to understand practical situations. Creates new concepts to explain complex information.
Judgement and decision making (E) - the ability to eexercise good judgement in making decisions considering all the available sources of information and alternatives. Expresses clear and rational reasons for taking a decision.
Analysis and problem solving (E) - the ability to break down and analyse information effectively. Identifies the causes of problems and proposes realistic and practical solutions to address them.
Information seeking (E) - Seeks out and gathers information necessary to achieve objectives, using a variety of approaches and a range of sources.
Developing Relationships (E) - Easily establishes and develops effective and positive professional relationships with others.
Planning and Organising (E) - Plans work to meet defined objectives. Schedules in advance the steps and resources required in a task or project. Builds in contingencies. Organises information and resources effectively. Prioritises tasks according to their urgency and/or importance.
Emotional Resilience (E) - Demonstrates resilience and stress tolerance by continuing to perform effectively when faced with time pressures, adversity, disappointment, or opposition. Remains focused, composed, and optimistic in difficult situations and bounces back from failures or disappointments.

Send CV by the 12th of April 2024.

Desired Skills:

• Conceptual thinking
• Judgement and decision making
• Analysis and problem solving
• Information seeking
• Developing Relationships
• Planning and Organising
• Emotional Resilience

Desired Work Experience:

• 2 to 5 years

Desired Qualification Level:

• Degree