Manager Confirmation of Projects

About the position

Key Job Purpose:

The Manager: Confirmation of Projects is responsible for the provision of Discretionary Grant Commitments Management. The role involves conducting confirmation of DG projects to trace DG grantees, establish statuses, ascertain outstanding claims, obtaining adequate documentation, adjustment of commitments schedule. The incumbent further ensures compliance with accounting policies, standards, principles, all acts and other statutory requirements.

Minimum Qualifications and Experience:

• National Diploma (NQF 6), bachelor's Degree (NQF 7), or equivalent qualification in Financial Management, Accounting or Auditing.
• 5 years working finance/accounting/auditing experience of which 3 must be in a supervisory position.
• Proven knowledge of project financial management.

Responsibilities:
Strategic Thinking
Proactively identifying strategic opportunities, developing long-term goals, and mitigating risks in line with the organisational vision, objectives, purpose, and guiding principles. This may include monitoring and providing feedback on operational performance in line with strategic plans.

Policy and Procedural Development or Implementation
Designing, implementing, adjusting, and documenting organisational procedures, systems, structures, and policies in line with best-practice standards, and based on research insights to mitigate risks and streamline internal processes.

Systems or Process Development and Enhancement
Streamlining, improving and coordinating integrated systems, processes and operating procedures in alignment with strategic objectives to enhance efficiency, optimise workflows, eliminate redundancies and align processes with overarching goals.

Program or Portfolio Management
Managing skills development initiatives, programs, and resources by planning, organising, monitoring and evaluating skills development activities to promote effectiveness, enhance efficiency, enable continuous improvement, and ensure alignment to organisational goals.

Ethical Leadership
Having strength of character and showing zero tolerance for unscrupulous and unethical behaviour. This includes influencing others to follow a set moral code and encouraging them to stand against corrupt and unjust work practices.

Project Accounting
Managing project finances, including budget monitoring, expense tracking, and cost allocation to ensure accurate financial oversight.

Financial Integrity and Compliance
Establishing and implementing statutory accounting policies and internal control processes to ensure compliance with the PFMA and minimise fraud and corruption.

Risk Management and Mitigation
Drafting and implementing preventative/ contingency plans and internal control measures to mitigate risks in order of priority. This includes the implementation of a risk management system.

Compliance Management
Monitoring adherence to laws, regulations, and internal policies to put internal controls in place and execute corrective action. This involves assessing regulatory requirements, training employees, and maintaining a compliance register to foster a culture of compliance and mitigate risks associated with non-compliance.

Policy Implementation and Enforcement
Implementing policies, procedures, and processes as well as measures to ensure compliance with relevant policies and related Government Acts.

Contracts Management and Administration
Adhering to, monitoring and administering contract requirements of both suppliers and/or customers. This includes tracking and overseeing contract closures, extensions and renewals, assisting with contract negotiations, monitoring contractual conditions and obligations, maintaining contract management systems and providing advice/guidance on contract related matters.

Desired Skills:

• Project Management
• Project Planning
• Compliance Management
• Project Contract Management
• Contract Management

Desired Work Experience:

• 5 to 10 years

Desired Qualification Level:

• Degree

Employer & Job Benefits:

• Performance Bonus