Maintenance Planner/Admin

About the position

A leading food manufacturing business, supplying innovative prepared food solutions in a high-volume, 7-day operational environment, is seeking an experienced Maintenance Planner / Administrator.

Key ResponsibilitiesMaintenance Planning & Scheduling

• Plan weekly and monthly preventive and corrective maintenance activities using the CMMS
• Allocate work to artisans and assistants and coordinate with production
• Monitor job progress and follow up on overdue work

CMMS & Maintenance Data

• Create, update and close work orders accurately
• Maintain asset master data and equipment histories
• Capture failures, downtime, labour and material usage
• Produce maintenance reports and KPIs

Spares & Stock Control

• Maintain correct stock levels for critical spares and consumables
• Raise purchase requisitions and ensure correct receiving and binning of stock
• Conduct cycle counts and stock takes and investigate variances

Supplier & Contractor Coordination

• Source quotes and place orders with approved suppliers
• Track order status and resolve delivery or invoice issues
• Coordinate site access, permits and documentation for external contractors

Administration, Compliance & Support

• Maintain accurate maintenance records, manuals and drawings
• Assist with audits, shutdown planning and general maintenance administration
• Ensure compliance with safety, food safety and company procedures

Functional Competencies

• Excellent organisational, communication and administrative skills
• Highly organised with strong attention to detail
• Ability to prioritise and manage multiple tasks effectively
• Strong sense of urgency and follow-through
• Ability to work in a fast-paced, 7-day operation
• Team player able to build strong working relationships with artisans, production teams and suppliers
• Problem-solving mindset with a focus on continuous improvement

• Attributes

• Strong planning and organisational ability with attention to deadlines

• Excellent communication and interpersonal skills
• Ability to work well with people from diverse backgrounds
• Flexible and adaptable to changing business needs
• High level of self-awareness and willingness to learn
• Confidence, resilience, agility and calmness

Experience Required- Minimum of 3 years' experience in a maintenance planning or maintenance administration role- Experience within a manufacturing or FMCG environment (advantageous)- Experience working with a CMMS (e.g. Pragma, Syspro, or similar)- Strong MS Excel and general computer skills- Basic understanding of mechanical and electrical equipment and spare parts- Experience in stock control or storekeeping (beneficial)

Desired Skills:

• Maintenance planning
• Maintenance Admin
• Manufacturing
• FMCG