Maintenance Administrator

About the position

Cape Town - V&A Waterfront - Maintenance Administrator
Dedicated and detail orientated administrator required to oversee maintenance activities for two luxury hotels in the V&A Waterfront.
REQUIREMENTS:

• Minimum of three (3) years’ experience in a similar position an advantage.
• Minimum Grade 12.
• Knowledge of Electrical & Plumbing materials essential
• Knowledge of and able to source materials and new suppliers.
• Able to analyse and compare material quotations.
• Computer Literate in Microsoft Office, Excel, word, Outlook and able to compile maintenance records on Excel.
• Financial compiling of packs i.e. quotes, proof of payment, send proof of payment, track order and invoice
• Knowledge of Health & Safety Regulations and Procedures
• Must be Fluent in English.
• A motivated self-starter who works independently and also enjoys working with people.
• Excellent communication skills.
• Pro-active problem solving abilities.
• Own Transport is advantageous
• Must be able to work under pressure.
• Ability to work overtime and / or shifts, including public holidays/ weekends/night shift.
• Knowledge of Capex Recon sheet

QUALIFICATIONS:

• Minimum Std. 10 (Grade 12)
• Hotel School Diploma/Degree or National Qualification equivalent.

 
KEY RESPONSIBILITIES:

• Capturing to record Hotel Plant rooms Water, Fountains, Cooling Towers and Electricity and Gas Consumption on a Daily basis and mail readings to financial controller when needed.
• Issuing and recording of preventative maintenance work orders daily.
• Issuing and recording of monthly maintenance tasks (HVAC), take up to accounts and sort out problems in accounts.
• Issuing DB-Checklist and follow up.
• Assist Maintenance Manager with Secretarial work.
• Record Maintenance Staff Daily Register/Roster and complete payment sheets when needed.
• Record daily use of equipment in tool registers.
• Liaise with contractors and suppliers regarding jobs to be done in the complex as well as stock needed.
• Ensure that all chargeable jobs for owners, tenants and retail tenants are signed off by the relevant parties and sent to the accounts department timeously.
• Keep track of projects on Excel (payments and progress).
• Major room assets – filed for easy access, Air-condition, TV and Fridges.
• Do stock take on a monthly basis and to advise senior management of any Discrepancies and / or concerns.
• Capture job-cards electronically and report back to relevant departments and / or owners, tenants and retail tenants.
• • Adhoc: To perform extra responsibilities over and above daily duties and working overtime when necessary.
  • To assist in taking control of the general operation of the maintenance department in the absence of the Assistant and/or Maintenance Manager.
  • Represent the department in management meetings when needed.
  
  

Desired Skills:

• Maintenance Administrator
• Facilities Administration
• Maintenance Clerk