About the position
Background:
- Our Client in the legal sector, is looking for a Legal Secretary to provide support to a group of Advocates
Minimum Requirements:
- Matric / Grade 12
- Secretarial Diploma / Legal Secretarial Qualification
- Minimum 4- 6 years’ experience in a Legal Secretarial or Executive PA role within the legal profession
- Proven experience supporting Directors, Partners, Advocates, or other Senior Legal Professionals
- Strong experience in drafting, formatting, proofreading, and typing legal documents
- Dictaphone typing experience is essential
- Proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint)
- Experience with QuickBooks, capturing time entries, and finalizing fees
- Strong understanding of legal billing procedures, fee notes, invoicing, and disbursement allocations
- Extensive experience withpleadings, affidavits, notices, heads of argument, legal correspondence and court-related documents
Responsibilities:
- Draft, type, format, and amend pleadings, affidavits, particulars of claim, notices, legal opinions, court documents, heads of argument and legal correspondence
- Screen calls, handle messages, and liaise professionally withAttorneys, Clients, Counsel, Courts and service providers
- Prepare memoranda, reports, and formal correspondence
- Manage diaries, consultations, court dates, deadlines, and reminders
- Coordinate consultations, meetings, and legal appointments
- Capture time entries and ensure accurate billing and fee finalization
- Generate invoices, assist with collections, and address Client payment queries
- Allocate disbursements and support fee recovery processes
- Assist with the preparation of court bundles and supporting documentation
- Coordinate business travel arrangements, accommodation and itineraries
- Manage, archive, and retrieve files
- Ensure all documents are professionally presented and submitted within required deadlines
- Provide seamless day-to-day administrative support to ensure the efficient operation of Chambers
TO APPLY:
- Only if you meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
- Please Apply Online and complete your registration via our website to enable and protect you as a candidate and to accept the new POPIA terms and conditions.
- This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL.
- However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market.
- Please take note that the applicants who do not adhere to the minimum requirements will not be considered for the respective position.
- Note our clients may expire jobs at their own discretion.
- AJ PERSONNEL will only respond to shortlisted candidates.
- If you have not received a response within two (2) weeks from applying, your application was then unsuccessful for that specific position, however your profile remains on our system for future opportunities.
Desired Skills:
- Diary management
- Dictaphone typing
- Legal Secretarial Qualification
- Legal Secretary
- Diploma
- pretoria
- Tshwane
