About the position
Provide assistance to the Executive Head (EH) with a large portfolio of leases in the Sandton areas. Strong financial background required
General
- Assistance with preparation, drafting and submission of
correspondence to clients, landlords and tenants
- Drafting and submission of schedules and/or update reports
- Drafting, formatting and compiling monthly internal
department update/progress report, together with input
from EH
- Market research
- Updating budgets and expected divisional income in line
with client portfolio
- Attendance of meetings with Landlords with, or on behalf
of, client
- Calculation of commissions/fees earned for services
rendered by department
- Updating of comments to Debtors List and following up on
payment of invoices with clients
- All other general assistance to EH / department
- Keeping all lease-related information, documents and
records, on behalf of clients
- Document organising and filing
- Assistance to EH in preparation of presentations to clients,
compiling of reports / presentations, including graphic
illustrations collating findings
- Analysis and comparison of client’s current rental
commitments against other possible options (e.g., Relocation vs. Renewal; including Net Present Value rental
calculations, where relevant)
- Performing CDD’s
Lease Management – Portfolio of leases
- Daily client/landlord liaison
- Pro-active tracking of leases within client’s portfolio, in
anticipation of expiry
- Preparation of Market Research Reports (current and
market rentals, escalations, market conditions, grading of
buildings, office vacancies, general location analysis etc)
- Recommendation to client on a way-forward, based on
findings and client-specific requirements/needs/mandate
- Direct liaison with landlords on behalf of the client
- Constant advisory to clients on lease terms, market norms
(or standard practice), current and/or market rentals
- Drafting and submission of leases, addendums,
letters/notices, recommendations, offers to lease/ sale /renew/terminate
- Ensuring that all lease-related agreements and documents
signed and entered into by client are correct and in their
best interests
- Document organising and filing
- Calculation of commission
- Raising invoices
- Monthly / Annual recon of the account
Desired Skills:
- Property portfolio admin
- Lease Admin
- Commission
- Calculations
- Reconciliations
