Laboratory Coordinator (12 Months - WITS DIH)

About the position

Background: 

• Wits Diagnostic Innovation Hub (Wits DIH) is a new entity registered under the University Research Committee (URC), as well as the Faculty of Health Sciences, at the University of the Witwatersrand, Johannesburg, South Africa

Main purpose of the job:

• To administer the receiving, capturing and distribution of all specimens to ensure correct information is obtained and recorded and to facilitate the speedy processing of specimens in terms of protocol and service objectives

Location:

• Parktown - Johannesburg

Key performance areas:

Specimen Reception-

• Receiving of specimens from couriers
• Liaise with clinical sites and inform couriers bringing samples to laboratory
• Checking of clinical requisition forms in comparison to data captured on LIMS
• Data entry specimens according to defined protocols for private patients, clinical trials, etc.
• Separation and labelling of samples
• Generation of specimen worklists
• Co-ordination of sample shipping
• Data capturing of worklist received from LDMS
• Perform QC checks, suitability of samples received in the lab
• Specimen distribution of workbenches and referral sites
• Ensure suitable cleaning and preparation of equipment components such as racks and glassware
• Report any problems with equipment (e.g. centrifuge) to supervisor
• Sign log sheets to ensure that instruments have been maintained and are in proper working order
• Store specimen in the fridge/freezer as per laboratory procedures

Recording of requisition forms-

• Scan requisition forms for storing purposes on an electronic system (Collaborator)
• Send original documents to archive for filing
• Retrieve and print documents on the collaborator system
• General filing of records of the results/reports
• Keep records of data filed or filed or removed in order to allow easy retrieval of documents

Quality Assurance and Control-

• Monitor and maintain professional body registration and CPD
• Report all non-conformances within the QMS to management
• Conduct and maintain calibration of equipment
• Review and implement changes to SOP’s to ensure Laboratory is constantly able to provide high quality standards

Laboratory Administration-

• Monitor and control stocks levels and advice if goods have to be ordered
• Monitor and control work workflows and Turn Around Times
• Perform relevant administration i.e. filing, emailing, copying, etc.
• Report any quality issues to the Lab Manager
• Demonstrate cost consciousness and assist in meeting budgetary targets
• Assist with training on new SOP’s
• Print outstanding lists at the end of the shift to ensure all tests have been captured and those that needs to be referred are sent to referral labs

Required minimum education and training:

• Grade 12 (Matric)

Required minimum work experience:

• Minimum of 2 years relevant working experience

Professional body registration:

• Registered with the Health Professions Council of South Africa as a Laboratory Assistant

Desirable additional education, work experience and personal abilities:

• The ability to work on shift rotation in a 12-hour day
• Ability to work weekends and public holidays if and when required
• Physical ability to handle specimens in the Laboratory

TO APPLY:

• Only if you meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV
• Please Apply Online and complete your registration via our website to enable and protect you as a candidate, and to accept the new POPIA terms and conditions
• This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL
• However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position
• Wits Health Consortium will only respond to shortlisted candidates
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful
• Closing date: 3 June 2025
• Note: No CV will be accepted after the closing date

Please note:

• WHC, in accordance with its Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto
• AJ Personnel is only responsible for advertising and the response handling on behalf of their client Wits Health Consortium
• AJ Personnel does not have any salary or other information regarding the position

Desired Skills:

• Grade 12 (Matric)
• 2 years of experience
• Gauteng/Parktown
• Immediately
• NGO
• HPCSA
• Laboratory Assistant