About the position
Location: Pretoria Area, South Africa (Based on previous contact info, good to include a general location)
Salary: R10,000 per month
About the Company
We are a well-established supplier of specialized laboratory and medical equipment, founded in 2013. Our core focus is on delivering a wide range of quality products to clients in the medical laboratory, ophthalmology, dental, and pharmaceutical manufacturing sectors. We are committed to a culture of professionalism and excellence, ensuring that our clients in both the public and private spheres receive reliable service and essential supplies.
Job Summary
We are seeking a highly organised and detail-oriented Junior Tender Administrator to join our administrative team. This entry-level role is crucial in supporting the successful processing, submission, and tracking of bids and tenders, ensuring full compliance with all requirements and deadlines.
Key Responsibilities
The Junior Tender Administrator will be responsible for, but not limited to:
- Tender Identification and Registration: Monitoring relevant portals (e.g., e-Tender Publication Portal, CSD) to identify applicable tender opportunities and accurately registering them in the internal tracking system.
- Documentation Support: Assisting the senior team in compiling and formatting necessary tender documentation, including pricing schedules, compliance forms, and technical specifications.
- Compliance Checks: Ensuring all statutory and supportive documentation (e.g., tax clearance, BEE certificates, regulatory compliance) is current, valid, and correctly attached to the submission.
- Administrative Management: Maintaining an organised and current electronic and physical library of all tender documents, proposals, and outcome records.
- Submission Logistics: Coordinating the physical or electronic submission of completed tenders, ensuring strict adherence to all stated deadlines and submission procedures.
- Follow-up: Tracking the status of submitted tenders and assisting with requests for additional information (RFIs) from the procuring entity.
- General Administration: Providing general clerical and administrative support to the sales and management team as required.
Requirements and Qualifications
- A relevant Certificate or Diploma in Business Administration, Office Management, or a related field is an advantage.
- 0-1 year of experience in a formal office environment; prior exposure to procurement or tender processes is beneficial.
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Exceptional attention to detail and a high degree of accuracy is mandatory.
- Proven ability to meet strict deadlines and manage multiple tasks simultaneously.
- Excellent written and verbal communication skills.
- Must be legally entitled to work in South Africa.
How to Apply
Interested candidates are invited to submit their CV and a brief cover letter detailing their suitability for the role to [Insert Application Email Address Here] with the subject line: Junior Tender Administrator Application.
Desired Skills:
- Bidding
- Oral Communication
- Verbal Communications
