Junior Property Manager

About the position

To assist with the running of the an Estate's client properties portfolio.
This position entails being a “face” of the Estate to their Western Cape clients and the management of this relationship is of paramount importance.

• GENERAL

• Managing the e-mail trails by:
• Reviewing and assessing mails in terms of requirements and issues.
• Attending to requirements and issues raised in the mails or assigning mails to relevant staff which will have the required skills to deal with these matters.
• Monitoring the resolution of the matters raised above.
• Attending to mails at first level and closing the matters.
• Reports to the National Manager.

• Preparation of the AGM notices by:
• Attending the AGM
• Ensuring that all requirements are dealt with to have a legally constituted meeting.
• Ensuring proper and correct minutes of the meeting are taken or that the meeting is recorded if given permission by all attendees.

• Preparing Insurance schedules by:
• Consulting with Insurance brokers that the annual insurance policy is renewed and updated.
• Ensuring the annual fire equipment service is done and the COC sent to the brokers.
• Consult with the brokers appointed on all claims till finalisation.
• Dispatching service providers if required for repairs if not sent by the brokers.

• Obtaining Audited financial statements by:
• Consulting with Accountant to get latest audited financial statements.
• Ensuring all the necessary information regarding the audit is sent to the auditors timeously or downloaded by the auditors from WeconnectU portal.
• Ensuring draft is sent to all trustees/directors.
• Ensuring final version is signed off by trustees/directors and auditor before calling for the AGM to be held.
• Distribution of notices by:
• Distributing via e-mail, hand delivery or posting to trustees.

• Updating conduct rules by:
• Consult with trustees to update current conduct rules for complexes.
• Ensuring that relevant documentation is completed by all.
• Assisting with the Registration of rules with the ombudsman’s office and consulting with lawyers if so, required by the trustees/directors.
• Maintaining the office by:
• Ensuring all filing is done and kept as per the statutory requirements.
• Maintaining all databases for all schemes.
• Keeping files up to date as per client requirements.

QUALIFICATIONS 

• Matric (Must) and Diploma Property Management.
• Ideal: Paddocks courses in body corporates and homeowners’ associations.
• Be proficient with WeconnectU software program and Excel.
• Legal: Understanding the sectional title management act and respective homeowner`s constitutions, memorandums of incorporation and articles of association.

EXPERIENCE

• Min: 1-3 years Residential / Estate management experience
• Ideal: 1-3 Property management experience at reputable companies

Desired Skills:

• Sectional Title
• Paddocks
• Property Management
• Financial acumen
• Estate Management