About the position
Our client in the manufacturing industry, based in Port Elizabeth, is currently looking to employ a Junior Payroll Officer.
An exciting career opportunity awaits you!
Requirements:
- Two years’ experience in a similar role will be essential with relevant certificate or diploma in Payroll will be strongly advantageous.
- Extensive current knowledge of Payroll Systems is essential (Pastel Payroll Programme experience will be preferred) / ESS / Efiling / Easyfile.
- Fluent in Microsoft Office with intermediate/advance level Excel is essential.
- Use of any Time Attendance system (Biosyn) will be advantageous.
- Business English.
- Good understanding of SARS / UIF & WCA online systems and procedures.
- Good understanding of Bargaining Council (NBCEI) and Provident fund procedures essential.
- Own vehicle and valid driver license.
Responsibilities, but not limited to:
1. Communication and Data Management:
- Adherence to Group Data Management Policy.
- Regular updating of work onto internal system and networks where applicable.
- Effective communication with various stakeholders through sharing/receiving applicable information/instructions through informal/formal meetings and keeping minutes thereof.
- Ensure salaries, statutory and all other payroll related correspondence are updated onto internal data management platform.
- Comply with Payroll Calendar deadlines and ensure files are updated as specified.
2. Payroll Administration and Management:
- Utilise all internal Payroll software programs competently.
- Liaison with all role players – SARS / DEL (e.g. UIF, COID, SETA etc.) / Workmens Compensation / STATS SA / Pension Fund or Council Administrators / Medical Aid Administrators etc. and ensure compliance by submitting all required information/documentation in accordance with deadlines set.
- Full payroll function (Total +- 200 employees)
- Process all Payroll data accurately and efficiently.
- Prepare relevant schedules prior to payroll processing for sign off (e.g. leave, work schedules, BCouncil, Medical Aid, union fees etc.).
- Ensure all leave forms are processed & sick claims checked and submitted to the industry council where relevant.
- Process and maintain an attendance system effectively.
3. Assistance with Payroll Related Administration linked to HR functions:
- Deal with both external and internal payroll related queries.
- Prepare applicable correspondence/letters for any necessary changes in employee terms and conditions.
- Administration of all types of leave, overtime, deductions, income, technical adjustments and any other payroll administration functions and ensure it is processed on payroll.
- Administration of Employment Equity matters: Ensure staff are allocated correctly as per Equity Occupational Levels on the payroll system.
- Human Capital Development:
- Ensure staff are allocated correctly as per SETA Occupational Levels on the payroll system.
- Legal / Contractual:
- Ensure termination/onboarding (e.g. UI19’s, Work schedules) correspondence are submitted promptly to relevant authority department.
- Administration of HR projects:
- Maintaining of relevant electronic (e.g. SMP) and manual project files where required.
Kindly be advised that should you not receive a response within two weeks of applying, please consider your application unsuccessful.
Desired Skills:
- HR
- Admin
- Payroll
- UIF
- ESS
- Efiling
