About the position
Background:
- The Wits Reproductive Health and HIV Institute (Wits RHI) is a renowned African-led research institute that seeks solutions to Africa’s health challenges
- It is located within the University of the Witwatersrand and addresses some of the greatest public health concerns affecting our region, including HIV and its related problems, sexual and reproductive health, and vaccinology
Main Purpose of the Job:
- To direct and coordinate Wits RHI – Shandukani Research project administration and related operational activities
Location:
- 7 Esselen Street, Hillbrow, Shandukani CRS
Key Performance Areas:
- Manage access control system for Shandukani safely
- Awareness and adherence to relevant policies/guidelines related to the effective functioning of the organisation’s research administration and facilities
- Record keeping and reports of procurement orders
- Disseminate information to staff and team members
- Coordinate meetings, training and events for the team
- Welcome, identify Participants’ needs and direct to specific projects
- Check co-enrolment status and capture
- Verify and identify ID documents; copy, certify and file all ID documents and update locator information as needed
- Reimburse Participants
- Reconcile financial records with WHC finance
- Reconcile reimbursements with milestone visits monthly
- Request quotes from Suppliers
- Housekeeping
- Log IT and facilities including maintenance queries and challenges
- Distribute stationery and related orders to staff
- Costing and purchasing of Participant refreshments
- Minute taking and projecting meetings
- Take ownership and accountability for tasks and demonstrate effective self-management
- Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained
- Maintain a positive attitude and respond openly to feedback
- Log calls for any issues for maintenance, air cons, vents, and assets
Required Minimum Education and Training:
- Grade 12 (Tertiary qualification preferable)
Required Minimum Work Experience:
Desirable Additional Education, Work Experience and Personal Abilities:
- Exceptional organisational and administrative skills with working knowledge of Microsoft Office
- Able to maintain confidentiality, tact and professionalism at all times
- Able to exercise discretion, high levels of initiative and independent decision-making
- Must be assertive, confident and adaptable
- Self-motivated, able to work independently and work as part of a multidisciplinary team
TO APPLY:
- Only if you meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV and a cover letter (maximum one page) that clearly states which vacancy you are applying for
- Please Apply Online and complete your registration via our website to enable and protect you as a candidate, and to accept the new POPIA terms and conditions
- This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL
- However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market
- Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position
- Wits Health Consortium will only respond to shortlisted candidates
- Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful
- Closing date: 10 November 2026
- Note: No CV will be accepted after the closing date
Please note:
- WHC, in accordance with its Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto
- AJ Personnel is only responsible for advertising and the response handling on behalf of their client Wits Health Consortium
- AJ Personnel does not have any salary or other information regarding the position
Desired Skills:
- Intern
- Administration
- Computer Literate
- Organization Skills
- Organizational Skills
- Self-Motivated
- Hillbrow
