About the position
Introduction
MANCOSA, a DHET registered and CHE accredited private higher education distance education provider, offering undergraduate and postgraduate Education qualifications, has the following vacancy available: Institutional Accreditation & Compliance Officer
Duties & Responsibilities
Core Functions
The successful appointee will be responsible for delivering on important accreditation and quality assurance projects, including but not limited to:
Accreditation & Compliance
• Assume responsibility to co-ordinate all compliance and regulatory tasks
• Facilitate the collating, compiling and submitting the DHET Annual Report in adherence to the guidelines provided by the DHET.
• Ensure that verification of SAQA records and overseeing NLRD uploads to the HEQCIS according to the standardised template issued.
• Reviewing and submitting the HEQC accreditation applications and the SAQA and DHET applications in accordance with the criteria specified by each regulatory body.
• Reviewing and submitting accreditation applications to the relevant professional bodies as determined by the appropriate committees.
• Evaluating and uploading approved HEQC reaccreditationapplications for the DHET reregistration cycles and overseeing the process by which the programmes were reviewed.
• Monitoring, evaluating and coordinating the implementation of all regulatory requirements and in doing so conducts an annual internal institutional regulatory compliance review.
• Attending appropriate meetings, conferences or workshops held by regulatory bodies.
• Coordinate the provision of timeous responses and resolutions.
• Coordinate the collating, compiling and submitting institutional accreditation applications for regions.
• Reviewing regional report submissions in accordance with internal and external quality assurance requirements.
•Conducting site visits to facilitate quality improvement and training with the regional staff.
• Liaising with regulatory/accreditation body to establish site visit date and requirements inclusive of accommodation/entertainment for panel.
• Consulting with the appropriate stakeholders to develop detailed project plans related to the site visit, including the collation, review and editing of site visit documentation; logistics planning as well as execution of the site visit itself.
• Managing collection and analysis of information and check that the data fs accurate, and that the requirements of appropriate regulatory body is being met.
• Distilling information from the range of sources into a coherent picture that fits with the strategic plan of the institution.
• Researching information and evidence not currently available within the Institution, to benchmark against competitors.
• Preparing the panel base room with all site visit documents and equipment requirements.
Quality Assurance Management System
• Monitor the implementation of the Quality Management System.
• Conducting training tor staff regarding the DQMS and the relevant expectations.
• Monitoring the implantation of the academic and operational calendar and adherence to deadlines.
• Monitoring committee activities and implementation of resolutions.
• Ensuring that correct and current documents are maintained on the DQMS.
• Facilitate the submission of quality documents required from departments.
• Monitoring the implementation of planned quality improvement initiatives.
• Facilitate the cascading of DQMS to all departments.
QAF Continuous Improvement Strategy
• Facilitate the implementation of the QAF Continuous Improvement Strategy.
• Providing ongoing training for Monitoring and Evaluation staff.
• Monitoring the processes by which policies and standard operating procedures across the institution are approved and communicated for implementation.
• Participate in reviewing institutional documents including but not limited to policies, procedures, website content and other materials for stakeholder consumption.
• Monitor the implementation of the continuous improvement plan.
• Guide quality assurance activities in the regions.
• Reviewing regional report submissions in accordance with internal and external quality assurance requirements.
• Conducting site visits to facilitate quality improvement and training with the regional staff.
AUDITS AND RISKS ASSESSMENTS
• Ensuring that audit reviews are conducted and report to MANCO/EXCO and academic governance structures, as applicable, regarding implementation of recommendations.
• Monitoring the implementation of the institutional risk monitoring strategy and policies.
Desired Experience & Qualification
Qualifications
• Postgraduate degree or equivalent in the field of Business and Commerce
Experience
• Five years' experience in Higher Education accreditation and compliance
Essential Job Related Knowledge, Skills and Behaviour
• Impeccable English verbal and written skills.
• Demonstrate a thorough understanding of the South African Higher Education landscape
• Project management skills.
• Presentation skills.
• Organisational and coordination skills.
• Data analysis and interpretation skills.
• Communication skills, both verbal and written.
• Computer literacy skills.
• Advanced working knowledge of technology tools such as Excel, Word,
• PowerPoint and Outlook.
• Integral knowledge of the higher education framework and relevant legislative requirements both locally and in the regions.
