About the position
Our client, a leading International Logistics company based in Johannesburg, is looking to fill the position of Human Resources Officer.
Purpose of the Role:
Reporting to the Human Resources Manager, the successful incumbent with be responsible in providing the full spectrum of onsite Human Resources support to the divisions, which include hr administration, recruitment and selection, training and development, performance management, talent management and employee relations (including CCMA representation).
Key Responsibilities:
Recruitment & Selection:
- Responsible for the recruitment and selection of employees.
- Control the pre-authorization process and ensure the accuracy thereof.
- Advertise vacancies on the company's careers page/Netune system.
- Ensure that a questionnaire is compiled and loaded onto Neptune prior to advertising vacancies on Neptune.
- Screen applicants for suitability.
- Prepare a short list of suitable candidates and present to the relevant manager in a file.
- Ensure that the company is in possession of the completed application for employment document prior to processing the successful applicant's documentation.
- Set up the interviews with short listed candidates subsequent to communicating with manager.
- Conduct interviews in conjunction with the relevant manager.
- Make recommendations to management regarding the most suitable candidate for the vacancy.
- Perform the necessary credit and criminal checks for all potential new employees.
- Compile contracts of employment and starter packs for new appointments.
- Ensure that the company is in possession of the change to salary advice form and that all relevant parties have signed the document.
Payroll Administration:
- Create new posts on the SAGE 300 People system.
- Capture all new employees on SAGE 300 People system.
- Ensure that all employee information is captured on the SAGE 300 People system.
- Ensure that all employee documentation is uploaded onto the SAGE 300 People system.
- Responsible for the professional maintenance of the SAGE 300 People system.
Human Resources Administration:
- Complete salary advice forms for the departments.
- Ensure that confirmation of employment letters are completed.
- Open files for new employees and ensure that all required documentation is on the file.
- Prepare contracts of employment for all employees.
- Prepare promotion, increase, job title and grade change letters for employees and ensure that the necessary documentation surrounding this is completed and signed.
- Assist with the completion of the company's Employment Equity report on a yearly basis.
- Provide HR reports as and when requested or required to do so.
- Check fixed term contracts of employment on a monthly basis and advise HR and facility manager of findings.
- Attend to the extension of fixed term contracts as and when required.
- Attend to general queries in a timeous manner.
- Assess content of exit interviews prior to filing. Bring problem areas to attention of the HR Manager.
- Play an active role in the Employment Equity and Training Committee.
- Facilitate the transfer of staff by ensuring that the transfer letters are done and quotes are evaluated.
- Administration of staff and study loans.
Retirement Fund:
- Ensure that all documentation is filed timeously.
- Ensure that all documentation pertaining to any terminations is completed with immediate effect upon termination and sent to payroll.
- Ensure that a separate file is maintained for terminated employees and withdrawals from the company fund.
- Maintain knowledge with regards to the company fund and bring any and all changes to the attention of the HR manager.
- Ensure that HR manager is kept abreast of all new applications and the progress therein. Send monthly report to manager for perusal.
- Completion of UI-19 documents for all terminated employees.
Medical Aid:
- Ensure that all relevant employees are registered with the medical aid.
- Ensure that medical aid documentation is sent to relevant employees upon appointment.
- Ensure that payroll department are aware of any new members of medical aid.
- Bring any problem areas to the attention of manager.
Industrial Relations:
- Provide an advisory service to staff and management in matters pertaining to Industrial Relations, with specific reference to disciplinary hearings.
- Bring to management's attention any areas of concern/conflict within facilities.
- Attend disciplinary hearings, appeal hearings and grievances.
- Provide guidance, direction and support during disciplinary hearings, appeal hearings and grievances.
- Ensure that both management and staff adhere to the IR policy.
- Assist and advise on charges for disciplinary enquiries.
- Maintain knowledge base with regards to changes in legislation, new developments and case law.
General:
- Communicate effectively with management and staff, both verbally and in writing.
- Maintain high level of professionalism within department.
- Compile HR policies and procedures as and when required.
- Maintain an excellent understanding of all HR policies and procedures.
- Assist with the compilation of HR Directs and In Touch as and when required.
Financial Responsibility (if applicable):
- Complete salary advice forms for the departments.
- Prepare promotion, increase, job title and grade change letters for employees and ensure that the necessary documentation surrounding this is completed and signed.
- Administration of staff and study loans.
- Ensure that all documentation pertaining to any terminations is completed with immediate effect upon termination and sent to payroll.
- Ensure that a separate file is maintained for terminated employees and withdrawals from the company fund.
- Completion of UI-19 documents for all terminated employees.
Qualifications and Experience:
- Grade 12 Senior Certificate
- BCom Degree or National Diploma in HR
- Minimum of 5 years HR related experience
- Full HR generalist experience to include IR
- Full HR generalist experience and HR Partnering with internal clients
- Job grading principles
Competencies/Knowledge/Skills:
- HR Administration, Recruitment and Selection, Training and Development, Performance Management, Talent Management and Employee Relations (including CCMA representation).
- Strong interview skills
- Strong Admin skills
- Intermediate - Advanced (MS Office)
- SAGE 300 People experience essential. Modules - Employee Management, Job Profile Management, Personnel Management, Report writing
- On-line Recruitment platforms, e.g., P-Net, LinkedIn etc
- Background check systems, e.g., MIE, Lexis Nexis etc
If you are interested in applying for this role, please send a detailed copy of your CV to [Email Address Removed]
If you have not been contacted within two (2) weeks, please consider your application as unsuccessful.
Desired Skills:
- Recruitment & Selection
- Payroll Administration
- HR Administration
- Retirement fund
- Medical aid
- Industrial Relations
