About the position
Purpose of the Job:
Our client is currently seeking a Human Resources Officer to manage, Industrial Relations and Training functions at operational and strategic level, ensuring timeous and effective handling of all staff HR, I.R. and training and development issues and achieving targets.
Key Responsibilities and Essential Activities
1. Personnel administration and reporting:
- Ensures all the relevant information is filed on the relevant employees file and VIP is updated.
- Ensures documentation is completed when job changes, new employees, transfers, wage change etc. occur and submits to payroll department.
- Ensures termination of employment documentation is completed and submitted to payroll.
- Completes/receives loan application forms and submits to MD for approval and then forwards to payroll department.
- Receives contracts and extensions of contracts, completes and submits to MD for approval.
- Completes monthly HR report and assists with the compilation of management statistical reports when required.
- Assists with the maintenance and development of the HR information management system and ensures that recruitment, training, and remuneration information is accurately captured.
- Assisting in all arrangements for year end and other company functions.
- Ensure that long service award certificates are printed / framed and gifts are ordered and available for presentation.
- Ensures that policies and procedures are aligned to corporate guidelines, legislation and company goals.
2. Recruitment, Selection and Employment Equity:
- Ensures unsuccessful candidates are informed in writing and records maintained.
- Compiles internal / external adverts and distributes.
- Receives internal applications and redirects to the relevant manager.
- Transformation (Employment Equity) meetings arranged / recorded
- Arranges and/or attends interviews.
- Ensures all the relevant information is obtained and documentation completed by new employees.
- Ensures copies of the relevant engagement information is submitted to the payroll.
- Arranges formal company induction with different departments and ensures attendance, records on VIP.
- Advises MD of vacancies and submits copies of recruitment requests received.
- Arranges / attends transformation forum ( EE / Training) meetings.
- Provides feedback to Plaza’s and all relevant stakeholders regarding any matters raised at any of the route EE meetings.
3. Training, development and performance management:
- Manages training budget.
- Receives training requests not as per skills plan and advises as to appropriate action.
- Completes skills plan, consults with EE committee and management. Submits skills plan to department of labour timeously.
- Planning, arranging, booking, arranging payment, advising employees etc of training as required.
- Make copies of and files of all training registers, certificates, invoices, qualifications etc,
- Forwards relevant information to the payroll department.
- Records all training attended on the VIP for monthly and yearly reporting purposes.
- Schedules and inform trainees of training to be attended.
- Arranges / Attends training meetings (Transformation committee) takes minutes, distributes,
- tables training reports etc. at head office. Oversees this function to be performed by trainers.
- Sends out all documentation to enable managers to complete performance development reviews, follows up to ensure reviews are completed and returned for actioning.
- Compiles yearly training report and submits to the services seta.
4. Industrial relations:
- Advises MD of disciplinary / grievance / dispute issues arising at the operation.
- Clarifies issues with MD and advises line managers accordingly.
- Advises Management on the correct procedures to follow.
- Arrange grievance / disciplinary enquiries / internal dispute resolution meetings and distributes documents.
- Assists and advises management on appropriate action / findings and sanctions of grievance and disciplinary meetings.
- Maintains records, files copies of grievance / disciplinary / dispute meeting findings, records on VIP.
- Attends to Union / employee matters as they arise and deal with queries.
- Attends conciliation / mediation / arbitration meetings when required.
5. Health and Safety:
- Actions matters arising from minutes, complaints, queries etc.
6. Staff leadership and performance management:
- Develops and implements departmental manpower structures and leads / directs departmental teams towards goal achievement
- Manages performance of subordinates.
- Ensures that subordinates are well trained and developmental plans are in place.
- Develops implements and communicates performance targets / measures / standards /
- Implement communication strategies to ensure effective communication of relevant information and the involvement of staff
- Manages / ensures the management of performance through counseling, training and corrective action
- Manage disputes / grievances / changes in accordance with relevant procedures and accepted practices
- Monitors processes and implements / maintains / improves procedures / systems to ensure effective and efficient processes.
- Development of H.R., Training and I.R. plans, strategies, targets and budget in line with overall business strategy and plan.
7. Management of department:
- Coordinates the development of the annual departmental business plan and budget
- Develops performance targets and monitors progress / takes corrective action where required
- Cost controlled within budget
8. Qualifications:
-Diploma or Degree – NQF 6
-Management 4 – 5 years’ experience
If you have not received feedback within two weeks, please consider your application unsuccessful.
We are committed to locating the ideal job for you, so we kindly advise against paying for this service. There are no costs associated with securing employment with us.
Desired Skills:
- Strong Interpersonal Skills
- Attention to detail
- Strong Communication
