About the position
Job Description - Officer_C5
Job Code - 80007581
Reports To - HR Manager
Job Grade - C5
Key Customers
Internal Stakeholders
- All managers & employees
- Talent & Learning and Development Specialist, Rem & Ben Specialist, ER Specialist, HR Managers, HR Business Partners, Administrators & Payroll and All managers & employees
External Customers
- Academic Institutions and all other relevant stakeholders.
Job Purpose
The HR Officer plays a strategic and operational role in supporting the effective delivery of human resource services across the organisation. This includes implementing and maintaining HR practices, policies, and initiatives that support talent attraction, employee engagement, performance management, learning and development, employee relations, and compliance with labour legislation. The HR Officer serves as a key liaison between employees, management, and the broader HR function, ensuring consistent application of HR standards while fostering a positive and productive workplace culture.
Required Qualifications
- A degree in Human Resource Management (NQF 6 or higher)
Experience & Functional Competencies
- HR Generalist Experience: 3-5 years of comprehensive human resources experience across key HR functions.
- SAP HR Proficiency: Minimum of 2 years' experience working with SAP HR systems, including Compensation, ESS, and MSS.
- Legislative Knowledge: Strong understanding and practical application of South African HR legislation, including the Skills Development Act, Labour Relations Act (LRA), Basic Conditions of Employment Act (BCEA), and Employment Equity Act (EEA).
- Skills Development Facilitation: 1-2 years' experience as a Skills Development Facilitator (SDF) with relevant interaction and reporting to a SETA.
- Technical & Data Skills:
- Advanced proficiency in Microsoft Excel, Word, and PowerPoint.
- Strong analytical skills and the ability to interpret, validate, and present HR data to support decision-making and compliance reporting.
- Employee Benefits: Familiarity with employee benefits administration is advantageous.
Special Requirements
High Level of Accuracy:
- Ability to produce error-free work, especially when handling HR data, reports, and compliance documentation.
Confidentiality:
- Demonstrates discretion and maintains strict confidentiality when dealing with sensitive employee information and HR matters.
Attention to Detail:
- Strong focus on detail to ensure accuracy and integrity in HR processes, records, and reporting.
Facilitation Skills:
- Proven ability to effectively facilitate group sessions such as training, performance discussions, and employee engagement initiatives.
Analytical and Data Interpretation Skills:
- Strong ability to analyse HR metrics, interpret data trends, and use insights to support strategic decision-making.
Key Outputs
- Provide clarity on company HR policies, benefits and procedures to all employees.
- Extract HR reports from the HR reporting tool when required.
- Assist with the consolidation of all HR data.
- Managing the on-boarding for all new employees,
- Coordinate and administer all other HR functions such as learning and development, remuneration and benefits and talent and performance management.
- Manage employee queries on all HR related matters.
- Act as the change champion for improvements in HR processes and systems by explaining the benefits to all employees.
- Ensure a basic understanding of all Talent & Learning and Development processes and policies.
- Manage the Talent & Learning and Development calendar.
- Administer all skills development statutory reports and audits.
- Refer to Annexure for detail output/deliverables
Key Competencies
Knowledge
- General knowledge of HR administration and reporting requirements.
Skills
- Verbal communication
- Writing skills
- Engage at all levels of organisation
- Conflict resolution
- Negotiation
- Embrace cultural diversity
- Interpersonal
- Sound judgement
- Computer skills
- Work under pressure
- Strong attention to detail
- Facilitation of group sessions
Attitudes
- Integrity
- Honesty
- Respectful
- Business ethics
- High level of confidentiality
- Openness / transparency
- Teamwork
- Committed
- Professional
- Creative
- Self-discipline
- Objective
- Resilience
- High levels of initiative and action orientation
- Energetic
- Self-driven
- Self-motivated
- Result driven
- Innovative
Annexure A
HR Administration
- Processes, verifies and maintains personnel-related documentation, including staffing, recruitment and termination processes in line with Group Policies.
- Conduct effective onboarding
- Administer and maintain employee personnel files and employee personal data in SAP.
- Administer the selection process align to the recruitment policy.
- Capture and prepare EE and employee data for audit, EE and BBBEE Verification purposes.
- Ensure data integrity
- Manage all HR events
- Manage all HR events
- Publish HR notification on intranet
- Provide SAP HR systems support to the Group
- Manage Group HR policies
- Manage HR platform on the intranet
Learning Development & Talent Management
- Consolidate group learning and development needs. Analysis into Group Workplace Skills Plan (Compile Annual WSP-ATR and submit to relevant Seta).
- Ensure training records are captured accurately and timeously.
- Manage day to day training administration and coordination
- Capture and prepare L&D data for audit and BEE Verification purposes.
- Manage CA and Disability Learnerships
- Assist with talent review and preparation of relevant documents.
- Coordinate and facilitate talent awareness initiatives.
- Coordinate and facilitate performance management initiatives.
- Coordinate and facilitate culture intervention initiatives.
- Compile status reports on performance contracting, reviews and IDP submissions
- Administer the company's bursary scheme.
Remuneration & Benefits
- Coordinate market salary surveys.
- Provide administrative support for the administration of various employee benefit plans and programs.
- Manage disability process
- Ensure effective remuneration and benefits reporting
- Assist in the coordination of death claims
- Maintenance of the Benefits policies on the intranet
Desired Skills:
- Systems ESS and MSS
- Background in Cement and advantange
- IR Background
- Knowl
- Knowledge of HR Legislation
- Knowledge of IR
- Knowledge of CCMA Representation
- Knowledge of Data Analysis
- Knowledge of HR Matrix
- Knowledge of SAP Reporting
