Human Resources Manager

About the position

Our client, a leading Textile Manufacturing company based in Durban, is looking to fill the position of Human Resources Manager.

Key Responsibilities:
Recruitment:

• Advertising job vacancies internally and externally
• Screening CV applications
• Contacting shortlisted applicants for telephonic interview
• Liaising with relevant Manager/ CEO / Director to schedule interviews

New Employee On Boarding:

• Communication with payroll on new employees starting
• Draft contracts of employment
• Liaise with CEO and payroll on rates and type of contract when starting new employees
• Maintain database for fixed term employees
• Liaise with Manager / CEO when ending fixed term contracts

Industrial Relations:

• Guiding and assisting managers with staff disciplinary issues
• Drafting of warnings when requested by managers
• Chairing of disciplinary hearings or arranging with external chairperson to schedule disciplinary hearings
• Drafting suspension and notices to attend disciplinary hearing
• Investigation - obtaining information and statements from managers before suspension and hearings are scheduled
• Liaising with Union on all issues around disciplinary issues
• Liaising with Sactwu official when issuing warnings to shop stewards
• Arranging annual Union meeting with Sactwu official, CEO and shop stewards

Employment Equity:

• Conducting quarterly employment equity meeting
• Update knowledge on changes in legislation for employment equity and working with the consultant to start administering changes required in employment equity
• Sign off with Director on annual employment equity plans, drafted and submitted by consultant

Training and Development:

• Ensuring managers are conducting on going on the job training for all employees
• Receiving of all internal training registers from managers
• Obtaining for quotations for training
• Arranging training for employees
• Keeping record of all training for annual submission of training
• Submitting all data and annual training records i.e. training registers, proof of payments for external training conducted and certificates to be submitted annually to external service provider for annual training submission
• Maintaining database for training conducted

Policies and Procedures:

• Continuous updating of company policies and procedures
• Communicating with management and Union on changes in policies and procedures
• Ensuring staff comply with company policies and procedures and taking disciplinary action for non-compliance
• Assisting managers with application of company disciplinary matrix

IOD (Injuries on Duty):

• Ensuring all first aiders and health and safety team are trained annually to assist when employees are injured at work
• Identifying seriousness of injuries and arranging with managers and logistics for employee to be taken to the Doctor.
• Completion of IOD documents (WCL2 Forms) and emailing to Department of Labour
• Following up with managers that all incidents / injuries are recorded on an incident report for health and safety file (audit)
• Filing all IOD documents / incident reports for social audits

Labour Law:

• Manage risk by being compliant with south African Labour laws and recommendations
• Consulting with external IR consultants on any labour law / IR issues within the company

Payroll:

• Obtaining maternity leave forms and arranging UI19 and UI2.7 plus all maternity forms for employees going on maternity leave
• Email the supply chain manager any employees going on maternity leave so that managers can plan for replacement staff
• Emailing payroll employee terminations and request documents for termination
• Check provident fund documents, sign off with finance and email to provident fund withdrawals
• Assist with all provident fund withdrawals and queries
• Work with payroll to follow up on staff absenteeism and issue notices and schedule hearings
• Liaise with managers and payroll on late coming and issuing warnings

Social Compliance Audits:

• Working with managers and CEO to prepare for annual social audits with Sedex for chain stores
• Following up on non-compliances after social audit and working with finance, CEO and supply chain manager to rectify non-compliances found after the audit
• Arranging with relevant suppliers for social compliance audit booking
• Working with finance team to prepare all documents required for social audit

Health and Safety:

• Conducting quarterly health and safety meetings and sharing minutes of meetings with management
• Ensuring all health and safety committee members are trained and certificates updated
• Filing of minutes and health and safety training

Admin:

• Creating data base and templates for HR
• Filing of documents
• Adhoc tasks as required

Qualifications and Experience:

• Grade 12 Senior Certificate
• Relevant tertiary qualification
• Relevant experience

If you are interested in applying for this role, please send a detailed copy of your CV to [Email Address Removed]
If you have not been contacted within two (2) weeks, please consider your application as unsuccessful.

Desired Skills:

• HR Management
• Industrial Relations
• Employment Equity
• Training & Development

Desired Work Experience:

• 2 to 5 years