Job Title: HR Administrator.
Business Unit: Human Resources.
Salary 236 164 per annum.
Location: Cape Town Head Office.
Applications Closing date: Wednesday, 02 August 2023 at 5PM.
PRIMARY PURPOSE OF THE JOB:
To provide an administrative support service to the Human Resources function.
KEY PERFORMANCE AREAS:
- Human Resources Administration.
- Recruitment and Selection.
- Leave Management.
- Employee Benefits.
- Employee Wellness.
- Performance Management Systems.
- Payroll Administration.
- Training and Development.
QUALIFICATIONS:
- Senior Certificate with added tertiary qualification in HR.
- Other skills required: Records Management.
- Managing Work Processes.
- Human Resources Management: National Diploma.
EXPERIENCE:
- Experience of minimum 3 year.
LANGUAGE SKILLS:
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to employees and stakeholders of the organisation.
NUMERICAL SKILLS:
Ability to calculate figures and amounts such as percentages and ratios, as well as the ability to draw and interpret bar graphs.
BEHAVIOURAL COMPETENCIES:
Change Management, Communication, Customer Management, Influence, Relation Management, Interpersonal Skills, Advisory Skills, Listening Skills, Facilitation, Team player, Customer focus, Ethical, Confidentiality, Professionalism, Attention to detail, organising skills and Office Admin skills,
REASONING ABILITY:
Ability to solve practical problems and deal with a variety of concrete variables in standardized situations. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
LICENSES:
A valid code EB (08) driver's licence is advantageous.
COMPUTER SKILLS:
Efficient in the use of Excel, Word and Power Point, Knowledge of the HRIS
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is:
- Occasionally required to stand.
- Regularly required to sit.
- Often to talk and hear.
Specific vision abilities required by this job include close vision.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Key Performance Areas:
Human Resources Administration:
- Ensures that new employees complete all necessary documentation e.g medical aid, provident fund.
- Administer employee contracts, contract extensions, internal promotions, increase letters, regret letters, termination letters, visa letters, employment confirmation letters, acting letters and certificate of service letters.
- Complete injury on duty forms for employees and unemployment insurance forms.
- Gather information for the audit process.
- Participate in HR meetings.
- Maintain employee files, arrange requisitions with attached tax invoices for payment to Finance.
- Assist with arrangement of various HR social functions such as the Wellness Day and other HR events.
- Administer the relocation of new staff members to SAHRA Offices.
- Maintain and protect employee information.
- Ensure the accuracy of employee information.
- Maintains database of staff records including training, performance reviews, terminations, and appointments.
Recruitment and Selection:
- Assist with screening of CV's and liaise with recruitment agencies for new positions.
- Arrange interviews with candidates.
- Conduct interviews for junior / temp / internship positions.
- Arrange telephonic interviews and venue bookings.
- Do qualification checks and telephonic references.
- Facilitate the induction process of new staff members.
- Contact new appointees to extend an offer.
- Prepare new joiner packs and meet with them.
- Record all CV applications on a database.
- Send regret letters to unsuccessful candidates.
Leave Management:
- Administration of Leave for staff, Employee Self Service (ESS) system attend to leave queries.
- Monitor accurate employee leave records, update leave provision for the auditors, recon leave records from ESS and VIP
- Run monthly leave reports and administer attendance registers.
Employee Benefits:
- Liaise directly with administrators when assisting staff with medical aid and provident fund queries.
- Arrange annually, medical aid meetings for staff, medical aid presentations for new product changes, administer medical aid forms for new joiners, terminations, plan changes effective every year.
Employee Wellness:
- Assist with arranging employee wellness sessions.
- Liaise with employee wellbeing program administrator regarding services required.
- Provide information to employees regarding the employee wellbeing program and service offerings.
- Arrange a provident fund meeting for all staff once a year to review changes to the fund, complete new entrants and withdrawals forms, facilitate the termination process, request staff fund value quotations and facilitate the pension backed lending housing loan process with Standard Bank for staff.
Performance Management Systems:
- Assist in collection of Performance reviews timely.
- Capture inputs onto the VIP System.
- Maintain the electronic Performance Management System.
Payroll Administration:
- Payroll collation of staff administration such as new joiners, leavers, salary changes, benefits - medical aid and provident fund, acting allowances, long-service awards, bursaries, leave pay out and housing allowances which should be sent to Finance timeously.
- Create annual increase letters for staff.
- Communicate all payroll changes to the Payroll Practitioner when there are employee changes: personal, address, statutory and payment details.
Training and Development:
- Ensure all employee PDPs are communicated to the L&D Practitioner
- Communicate HR Benefits at Induction Programmes.
- Manage logistics, transport, and catering for the HR team.
Monthly, Quarterly and Annual Departmental Reports:
- Monthly, Quarterly and Annually Reports are completed.
