About the position
HR & Employee Administration
- Maintain accurate employee files, contracts, onboarding documents, and compliance records as per BCEA and LRA.
- Ensure all placements and assignments are recorded, updated, and audited.
- Track expiry dates for contracts, licenses, medicals, inductions, and statutory compliance.
- Prepare and manage disciplinary documentation, warnings, and suspension paperwork.
HR Compliance & Statutory Reporting
- Assist with preparation of EEA2, EEA4, and employment equity tracking.
- Support submissions for Skills Development Levies (SDL) and training spend reporting.
- Ensure accurate capturing and storage of recruitment, placement, and assignment change documentation.
Operational Administration
- Track site rosters, client schedules, overtime approvals, and cost implications.
- Support incident reporting, injury-on-duty documentation, and client-requested medical assessments.
- Maintain compliance matrices per client site (induction dates, certification, medicals, licenses).
- Track polygraph results, misconduct cases, investigations, and outcomes.
Reporting & Data Analytics
- Compile weekly and monthly HR and operational reports for internal management and clients.
- Ensure accuracy and integrity of data on all scorecards and dashboards.
- Analyse trends (absenteeism, discipline, recruitment, terminations, overtime, cost of labour, etc.).Presentations & Communication
- Prepare presentations for management meetings, client review sessions, and operational reporting.
- Produce visually strong presentations using PowerPoint and Canva.
- Draft memos, HR notices, and communication to staff when [URL Removed] Administration
- Work on HRIS/Payspace/Excel dashboards.
- Maintain electronic filing and version control of all HR and operational documents.
- Extract system reports (e.g., EEA, payroll, onboarding, compliance).
Desired Skills:
- Advanced Excel
- PowerPoint
- Canva
- high attention to detail
- work under pressure
- Organisational Skills
- administrative skills
- Confidentiality
- Analytical
- Proactive
Desired Work Experience:
Desired Qualification Level:
About The Employer:
Business Directive Contract Services (BDCS) is a leading provider of comprehensive staffing, recruitment, and workforce management solutions across South Africa.
