HR / TES Administrator

About the position

Our client is seeking a detail-driven HR & TES Administrator to manage and coordinate all administrative functions related to their Temporary Employment Services (TES) workforce, while also supporting the HR administration for permanent employees.

Key Responsibilities

• Verify and process invoices from TES providers
• Cross-check timesheets against approved rate sheets and resolve discrepancies
• Obtain approvals from relevant stakeholders and manage requisition processes
• Load employees onto biometric/time & attendance systems
• Maintain accurate attendance and access records
• Manage and control site access cards
• Prepare HR reports and documentation
• Manage contracts, HR correspondence, and FTC reminders
• Handle onboarding and offboarding documentation
• Maintain accurate employee records
• Schedule and coordinate weekly stakeholder meetings
• Take and distribute meeting minutes
• Support site management with administrative requirements
• Ensure SOPs are implemented and maintained
• Assist with ad hoc duties as required

Minimum Requirements and Key Competencies

• Matric (Grade 12)
• Diploma in HR / Administration / Finance
• 2-3 years' experience in administration in a relevant position
• Proven experience in invoice verification and requisition processes
• Strong working knowledge of MS Office (Excel, Word, Outlook)
• Experience with biometric/time & attendance systems (advantageous)
• Strong attention to detail and accuracy
• Excellent organisational and time management skills
• Analytical mindset with reporting ability
• Strong communication and stakeholder engagement skills
• Ability to work both independently and within a team

Desired Skills:

• HR Administration
• Recruitment administration
• Human Resources Administration
• HR Assistance
• Letter Distribution
• Support Administration
• Employee self-service

Desired Work Experience:

• 1 to 2 years

Desired Qualification Level:

• Certificate