About the position
JOB OVERVIEW / ROLE PURPOSE:
- As the HR Coordinator you would have to have outstanding administrative, communication, and interpersonal skills.
- The ideal candidate would be a conceptual thinker with superb organizational and time management skills, who is also reliable and should accurately follow instructions with the ability to multitask and acclimatize in a fast-paced environment.
- As an HR Coordinator you will be assisting and responsible for various HR duties including but not limited to: Recruitment, HR Administration, Onboarding, Payroll, and other Ad-Hoc duties.
MINIMUM REQUIREMENTS:
Qualifications:
- BA HRM; BCom HRM; BCom Industrial Phycology AND / OR
- National Diploma in Human Resources Management.
Experience & Skills:
- Minimum of 2 - 3 year's work experience in an HR environment.
- Ability to maintain confidentiality, exercise extreme discretion and maintain a high level of professionalism
- Familiarity with social media recruiting
- MS Office Proficient (MS Excel and MS PowerPoint, in particular)
- PaySpace knowledge will be advantageous
Duties/Responsibilities:
Recruitment
- Create job
- Liaise with recruitment agencies regarding vacant positions
- Coordinate interviews with candidates or / and recruitment agencies
- Filter & shortlist candidates from the careers database to save on recruitment costs.
- Headhunt / source candidates via different job boards / recruitment platforms, g., LinkedIn, PNet etc.
- Do candidate references
- Loading candidates on the Wamly platform to do their online interviews.
HR Administration:
- Maintaining records of employee data in both paper and the database and ensure all employment requirements are met.
- Filing & scanning of employee documentation (promoting a paperless environment).
- Ensuring that Pension fund, Provident fund & Medical insurance documentation are up to date.
Onboarding of new employees:
- Preparing induction documentation for new employees
- Facilitating the onboarding process
- Loading of new employees on the intranet platform
Payroll backup:
- Act as pipeline for the Payroll Coordinator
- Backup payroll duties can include:
- Uploading of new employees in different entities on PaySpace (payroll platform).
- Perform fortnightly / monthly payroll
- Accurate and timeous submission of payroll reconciliations, queries, and reports to the Financial Manager for payments and reporting purposes
- Handle payroll related
Ad-Hoc functions:
- Respond to internal and external HR related inquiries or requests and aid business units.
- HR Presentations.
- Minute taking at HR meetings
- Creating designs on CANVA for internal emails
- Distributing Pension & Provident fund and medical insurance correspondence to employees
- Wellness days: Research and present wellness day options and potential service providers
- Assisting in creating and distributing HR surveys via Forms on MS Teams
- Internal training sessions: Arranging boardroom, training material, refreshments etc.
Personal Attributes:
- Strong communication skills
- Ability to handle and prioritize multiple tasks and meet all deadlines
- Excellent attention to detail
- Ability to work accurately and efficiently .
Desired Skills:
- HR
- Administrator
- Recruitment
- Onboarding
- Payroll
- Ad-Hoc
- MS Office
- PaySpace
- Excel & Powerpoint
- Wamly
- Record Keeping
- CANVA
- MS Teams
- Minute Taking
Desired Work Experience:
Desired Qualification Level:
About The Employer:
Logistics and Value Chain
