HR / Payroll Administrator

About the position

We are seeking an experienced and detail-oriented HR / Payroll Administrator to join our team. The ideal candidate will be responsible for providing comprehensive administrative support to the HR department, ensuring the effective execution of HR and payroll processes. This role requires strong communication skills, a proactive mindset, and the ability to manage sensitive data with integrity.
Minimum Requirements:

• Diploma or Degree in Human Resource Management
• 2–3 years relevant HR experience
• Minimum 1 year experience in timesheet and payroll administration
• Experience with biometrics time and attendance systems (e.g., Eco Time)
• Proficient in Microsoft Office (Excel, Word, Outlook)

Role Responsibilities:

• Full-cycle recruitment for the site
• Drafting contracts and staff requisitions
• Sending reminders to relevant HODs for fixed-term contract (FTC) renewals
• Issuing induction packs for new employees and submitting onboarding/offboarding documents to HQ
• Distributing payslips for bargaining unit employees
• Providing HR support to all on-site employees
• Handling HR-related ad hoc tasks and employee queries
• Managing Eco Time system – loading and terminating employees
• Processing payroll: Calculating timesheets, ensuring HOD approval
• Reconciling Eco Time with payroll on a monthly basis

Role Competencies:

• Effective verbal and written communication
• Strong teamwork and collaboration
• Meticulous attention to detail
• Decision-making and problem-solving ability
• Initiative and creativity
• Diplomacy and assertiveness
• Ability to manage stress and meet tight deadlines
• Strong planning, time management, and prioritisation skills
• Ability to engage at middle management level
• Alignment with company mission, vision, and culture

Desired Skills:

• HR
• Payroll
• Human Resource Management