About the position
Job title: HR Generalist
Location: Montague Gardens
Employment Type: Permanent
About the Role
To work with the Director of HR / HR Manager in in playing a key role in maintaining a productive & positive work environment through engagement & collaboration. These practices will involve key HR processes, namely: Recruitment, Onboarding, Talent Management, HR Administration and maintaining a harmonious and collaborative work environment with the unionised employees, which will assist in driving the people strategy for the company.
Key Responsibilities
Industrial Relations:
- Offer IR support and advice to all line managers and employees in the business especially with warnings, disciplinary hearings in line with the company disciplinary code and policy.
- Arrange and attend disciplinary enquiries. Ensure disciplinary process is fair and consistent.
- Review existing disciplinary code and policy and make necessary improvements.
- Advise on best practice aligned with labour legislation.
- Analyse trends, patterns and areas of improvement.
- Represent the company at the Bargaining Council/CCMA in conciliations, Con-Arb's and Arbitrations.
- Plan monthly union meetings between shop stewards and management.
- Mediate and facilitate all conflict and/or disputes.
- Keep a record and take minutes of all such meetings.
- Engage and maintain amicable relationship with shop steward and union official.
Recruitment:
- Prepare 'Authority to Recruit' form for all roles and ensure approval signatures are obtained.
- Review all KPA's before advertising the role.
- Prepare internal/external advertisement and place this on notice boards.
- Engage with recruitment agencies and provide them with the KPA document for the role.
- Screen CV's, shortlist and set up interviews with line managers.
- Ensure that our EE and BBBEE talent measures are met.
- Obtain a minimum of 2 reference checks per candidate as well as hiring checks.
- Prepare LOA template to make an offer to the candidate.
Update Recruitment Report spreadsheet for each role
Reporting & Documentation
- Maintain accurate production records and shift reports.
- Track productivity, waste, and downtime.
- Report issues, deviations, and performance metrics to management.
Onboarding:
- Send onboarding documentation to candidate (IT/POPIA/New Engagement forms)
- Add new hire onto M-Files, MyIdentity and the MyCareer global HRIS platform.
- Get headshot pic of every new candidate and ensure that a pic Is taken on the employee's first day and saved to the Staff Gallery.
- Prepare new engagement advice and employee files with supporting documentation for payroll to add new employee.
- Prepare new starter announcement and send to HR Director / Manager for review.
- Introduce new employee to the business and complete new engagement documents with the new starter.
Talent Management:
- Work closely with Management to develop Individual Development Plans for staff level and follow up to ensure the plans are realized.
- Work closely with L&D specialist to plan training interventions that support employee Individual Development Plans.
- Support and roll out of talent reviews, career pathing and succession planning for critical roles in the business.
- Drive employee engagement initiatives and Arkema culture surveys.
- Plot and maintain employee performance on the 9-box grid.
General Administration:
- Regularly check to ensure that all data on MyIdentity & MyCareer is up to date e.g. (employee transfers, promotions, line manager details are correct).
- Ensure all employee personal data and employment records is maintained in personal files.
- All department organograms to be updated as soon as an employee is hired, terminated, promoted or there Is a position/title change.
- Assist Training Specialist to organize training and other training interventions
- Update monthly HR reports for recruitment, IR etc.
- Roll out of any HR project initiatives.
HR Events:
- Assist in planning and arranging Employee Wellness Day and other wellness initiatives.
- Prepare and arrange for Long Service and awards, year-end functions and other HR events in the business.
- Assist in arranging annual medical aid and pension fund roadshows.
Minimum Requirements:
- Preferred degree In HR Management and/or Industrial Labour Relations studies.
- Good understanding of South African labour legislation and best practices.
- At least 4-8 years HR Generalist experience. Experience in a global multinational company will be beneficial.
- Experience in representing the company at Bargaining Council/ CCMA.
- Minimum 4 years technical experience in a similar role.
Desired Skills:
- HR
- GENERALIST
- COMMUNICATION
Employer & Job Benefits:
- Pension Fund
- Medical Aid
- 13TH Cheque
