About the position
Our client is a specialist in the Manufacturing of windows, doors, showers doors, curtain walls and shopfronts.
Purpose of the Role:
This position acts as the first point of contact for HR-related queries from both management and employees.
Role: HR Administrator
Location: Springfield Park, Durban SA
Requirements:
- Bachelor’s Degree (NQF level 7) or equivalent preferred
- At least 2 years of experience as an administrator in a people environment
- Experience in benefits and payroll administration
- Legislative reporting (EEA2, EEA4, WSP, ATR, BBBEE)
Skills:
- Attention to detail
- Multi-tasking and prioritizing in a pressurized environment
- Report Writing
- Microsoft office (Word, Excel, PowerPoint)
- Teaming
- Self-driven with high levels of initiative
- People focussed
Employee Records and Data
- Ensure that all employee information is accurately uploaded and maintained on the HR System and any other System that may house employee data;
- Ensure employee files are maintained with the most relevant documentation (soft or hard copies)
- Handle employee information and records confidentially and in line with the requirements of POPI
HR Reporting:
- Produce employee reports at the request of key stakeholders
- Collate and coordinate information required for all regulatory reporting (BBBEE, Employment Equity, and Skills Development)
- Assist with the compilation of the monthly HR report for EXCO
- Provide department leaders with employee stats as and when required
Recruitment Administration
- Meet with Hiring Managers to obtain details of requirements
- Follow the necessary approval protocols
- Advertise vacancies
- Where approved, liase with Recruitment Agents, providing direction
- Create a database of applicants
- Shortlist CVs and conduct the first-round of telephonic interviews
- Share the shortlist with the Hiring Manager and agree interview process going forward
- Manage the logistics of the interview process
- Setup and manage technical and/or psychometric tests where required
- Conduct reference checks on final shortlisted candidates
- Prepare mock payslips where required
- Manage the appointment process of the selected candidate
Onboarding:
- Prepare Employment packs for all new joiners
- Ensure IT is aware of new joiners starting so they can prepare hardware and setup before the employee's first day
- Assist new joiners to navigate the environment, sharing internal systems and operating protocols, making necessary introductions, collation of outstanding documents and address queries
- Be the point of contact for the new joiner
- Manage the Probation process
Employment Equity:
- Collate information required for Employment Equity
- Prepare the EEA2 and EEA4 for review by XX
- Oversee the activities of the EE Forum
HR Administration
- Ensure that all filing related to people practises are maintained
- Assist with day-to-day operations of the HR Department
- Manage staff birthdays, long service awards, and key celebrations
- Compiling letters for employees (VISA, UIF, Certificates of Service, etc.)
- Notify IT regarding any organisational structure changes
- Maintain up to date organograms for the organization and the various departments
Remuneration & Benefits
Payroll Administration
- Ensure that the monthly payroll spreadsheet is accurately updated and timeously submitted to Payroll
- Manage Employee leave applications, approvals and balances
- Consolidate Employee overtime in conjunction with Line Managers and ensure timeous payment
- Ensure all queries are handled timeous
- Benefit Administration
- Keep abreast of all external benefit changes and communicate to the relevant parties
- Administer and manage the companies Medical Aid Scheme, Gap Cover, Life and Disability portfolios
- Timeously distribute accurate schedules to 3rd parties in respect of medical aid, group life and gap cover
- Assist staff with enquiries and resolve queries related to benefits
Annual bonus and increases
- Assist with the annual bonus process and maintain accurate records
- Assist with the annual and interim increases
Engagement & Learning Administration
- Assist with logistics of all HR driven initiatives
- Maintain the HR Activity Calendar
- Keep record of all training interventions and attendance by month
- Assist in the preparation of the WSP, ATR and ensure timeous submission to the SETA
- Other Ad hoc duties as may be required from time to time
Desired Skills:
- HR Administrator
- Reortng
- Recruitment Process
