About the position
To provide comprehensive HR and operational administrative support to the TES business, ensuring accurate record-keeping, compliance with labour legislation, and timeous compilation of internal and client-facing reports. The role includes extensive data processing, report writing, updating dashboards, and preparing professional presentations for management and clients. The HR Administrator will be responsible for maintaining HR systems, coordinating documentation, and supporting the operational team with all administration relating to employees deployed at client sites.
Key Responsibilities
HR & Employee Administration
- Maintain accurate employee files, contracts, onboarding documents, and compliance records as per BCEA and LRA.
- Ensure all placements and assignments are recorded, updated, and audited.
- Track expiry dates for contracts, licenses, medicals, inductions, and statutory compliance.
- Prepare and manage disciplinary documentation, warnings, and suspension paperwork.
HR Compliance & Statutory Reporting
- Assist with preparation of EEA2, EEA4, and employment equity tracking.
- Support submissions for Skills Development Levies (SDL) and training spend reporting.
- Ensure accurate capturing and storage of recruitment, placement, and assignment change documentation.
Operational Administration
- Track site rosters, client schedules, overtime approvals, and cost implications.
- Support incident reporting, injury-on-duty documentation, and client-requested medical assessments.
- Maintain compliance matrices per client site (induction dates, certification, medicals, licenses).
- Track polygraph results, misconduct cases, investigations, and outcomes.
Reporting & Data Analytics
- Compile weekly and monthly HR and operational reports for internal management and clients.
- Ensure accuracy and integrity of data on all scorecards and dashboards.
- Analyse trends (absenteeism, discipline, recruitment, terminations, overtime, cost of labour, etc.).Presentations & Communication
- Prepare presentations for management meetings, client review sessions, and operational reporting.
- Produce visually strong presentations using PowerPoint and Canva.
- Draft memos, HR notices, and communication to staff when [URL Removed] Administration
- Work on HRIS/Payspace/Excel dashboards.
- Maintain electronic filing and version control of all HR and operational documents.
- Extract system reports (e.g., EEA, payroll, onboarding, compliance).
Required Competencies & Skills
Technical Skills
- Advanced Excel proficiency essential:
- VLOOKUP/XLOOKUP
- Pivot Tables & Pivot Charts
- Data validation
- Conditional formatting
- Excel-based dashboards
- Basic PowerQuery (advantage)
- Strong PowerPoint & Canva skills:
- Designing client-ready and executive presentations
- Clean layout, visuals, and data storytelling
- Excellent report-writing and professional communication ability.
- Familiarity with TES operational workflows (advantage).
- Experience using HR or payroll systems (Payspace NextGen preferred).
Behavioural Competencies
- High attention to detail and accuracy.
- Ability to work under pressure and meet strict deadlines.
- Strong organisational and administrative capability.
- High levels of confidentiality and professionalism.
- Analytical and proactive with problem-solving abilities.
Able to work independently and support multiple stakeholders.
Maintain accurate employee files, contracts, onboarding documents, and compliance records as per BCEA and LRA.
- Ensure all placements and assignments are recorded, updated, and audited.
- Track expiry dates for contracts, licenses, medicals, inductions, and statutory compliance.
- Prepare and manage disciplinary documentation, warnings, and suspension paperwork.
HR Compliance & Statutory Reporting
- Assist with preparation of EEA2, EEA4, and employment equity tracking.
- Support submissions for Skills Development Levies (SDL) and training spend reporting.
- Ensure accurate capturing and storage of recruitment, placement, and assignment change documentation.
Operational Administration
- Track site rosters, client schedules, overtime approvals, and cost implications.
- Support incident reporting, injury-on-duty documentation, and client-requested medical assessments.
- Maintain compliance matrices per client site (induction dates, certification, medicals, licenses).
- Track polygraph results, misconduct cases, investigations, and outcomes.
Reporting & Data Analytics
- Compile weekly and monthly HR and operational reports for internal management and clients.
- Ensure accuracy and integrity of data on all scorecards and dashboards.
- Analyse trends (absenteeism, discipline, recruitment, terminations, overtime, cost of labour, etc.).Presentations & Communication
- Prepare presentations for management meetings, client review sessions, and operational reporting.
- Produce visually strong presentations using PowerPoint and Canva.
- Draft memos, HR notices, and communication to staff when [URL Removed] Administration
- Work on HRIS/Payspace/Excel dashboards.
- Maintain electronic filing and version control of all HR and operational documents.
- Extract system reports (e.g., EEA, payroll, onboarding, compliance).
Required Competencies & Skills
Technical Skills
- Advanced Excel proficiency essential:
- VLOOKUP/XLOOKUP
- Pivot Tables & Pivot Charts
- Data validation
- Conditional formatting
- Excel-based dashboards
- Basic PowerQuery (advantage)
- Strong PowerPoint & Canva skills:
- Designing client-ready and executive presentations
- Clean layout, visuals, and data storytelling
- Excellent report-writing and professional communication ability.
- Familiarity with TES operational workflows (advantage).
- Experience using HR or payroll systems (Payspace NextGen preferred).
Behavioural Competencies
- High attention to detail and accuracy.
- Ability to work under pressure and meet strict deadlines.
- Strong organisational and administrative capability.
- High levels of confidentiality and professionalism.
- Analytical and proactive with problem-solving abilities.
- Able to work independently and support multiple stakeholders.
Desired Skills:
- Record Keeping
- Labour Law & Compliance
- Time Management
- Attention to detail
Desired Work Experience:
Desired Qualification Level:
About The Employer:
Business Directive Contract Services (BDCS) is a leading provider of comprehensive staffing, recruitment, and workforce management solutions across South Africa. With a proven track record of delivering exceptional service, BDCS is committed to helping businesses thrive by connecting them with the right talent-whether on a permanent or contractual basis.
