HR Administration Officer - Talent Management

About the position

Administration Officer: Talent Management Pretoria Reports to - Talent Development Manager Department - Human Resources Business Unit Overview:To provide a wide range of administrative support to the talent management function Key Performance Areas:LEARNING COORIDNATION

• Coordinate learning interventions as per the prevailing the training plan, including sourcing of interventions, and liaising with both training providers and delegates.
• Administration, including sourcing quotations, following up, requesting invoices, completion of booking/registration forms.
• Preparation of learning and development documentation (skills forms).
• Provide information for SDF reports required by FASSET for submission as directed.
• Compile standard monthly training reports as assigned.
• Raise requisitions for training.
• Perform administrative functions relating to finance and supply chain management in alignment to finance and supply chain management policies and procedures.
• Maintain the training calendar and ensure implementation thereof as directed.
• Schedule learning interventions with the respective employees.
• End to end processing of study assistance applications, conferences, and all training requests
• Address standard employee queries on learning intervention applications and training requests in line with the relevant policies.
• File and capture L&D related records on talent management database.

PROJECTS AND OFFICE SUPPORT- Provide general administrative support service for talent management projects, governance meetings and learning interventions including but not limited to:- Venue bookings- Catering- Facilities and IT requirements- Co-ordinate invitees- Take meeting minutes.- Keep register of all events and attendance thereof.- Prepare documents in alignment to the framework.

OFFICE SUPPORT- Schedule, attend meetings, prepare meeting packs, and take minutes.- Consolidate, prepare and produce basic reports as required (e.g, Monthly).- Typing, faxing, scanning, photocopying, and binding of documents- Perform all administrative functions relating to finance (claims for travel, payment requisitions, telephone, and cell phone usage) in line with finance and supply chain policies and procedures.- Assist new employees with access cards, parking, computers, stationery, and any other arrangements as necessary.- Perform other duties as required.

Education, Skills and Experience:EDUCATION- Relevant Diploma in Human Recourses equivalent to NQF level 6- Skills Development Facilitator preferable

SKILLS- Computer proficiency - MS Word and Excel Intermediate Level- Filing- Verbal and written communication

EXPERIENCE - 2 years project administration experience- 3-5 years' experience in HR administration.
- Experience with dealing with training service providers.- Experience with working with preparing quotes and invoicing- Experience within a training environment or an HR background

Behavioural Competencies:- Customer Service: Follows through, when asked, on customer inquiries, requests and complaints, keeps customers up to date about progress of projects
- Flexibility: Applies rules flexibly: Changes his/her perception, ideas or alters normal procedures to fit a specific situation to get a job done and/or meet company goals- Organizational Commitment: Respects the way things are done in an organisation and does what is expected.- Teamwork: Genuinely values others input and expertise - Concern for order & quality: Double-checks the accuracy of information or work - Achievement Orientation: Keeps track of and measures outcome against standard of excellence not imposed by others
- Initiative: Recognizes and reacts to present opportunities

Please Note: Should you not receive any feedback within 3 months, please consider your application as unsuccessful.

Desired Skills:

• HR Administration Officer
• Human Resources Administartion Officer
• Talent Management
• Human Resources
• HR
• Learning coordination
• diploma in human resources
• skills development facilitator
• project administration experience
• HR Administration
• Human Resources adminstration
• experience in a training environment

Desired Work Experience:

• 2 to 5 years

Desired Qualification Level:

• Diploma

About The Employer:

Financial

Employer & Job Benefits:

• Medical Aid
• Provident Fund