About the position
Payroll & HR Administrator
Department: Human Resources
Location: Middelburg, Mpumalanga
Job Purpose
To manage and execute the full payroll function while providing administrative support to the HR department. This role ensures accurate payroll processing, compliance with statutory requirements, and efficient handling of HR records and processes across all branches.
Key Responsibilities
1. Payroll Administration
- Process monthly/weekly payroll for all employees across 23 branches
- Ensure accurate calculation of salaries, wages, overtime, bonuses, and deductions
- Capture, update, and maintain payroll data on the payroll system
- Verify payroll inputs (timesheets, leave, commissions, allowances)
- Handle payroll queries and resolve discrepancies
2. Statutory Compliance
- Ensure compliance with relevant legislation (PAYE, UIF, SDL, etc.)
- Prepare and submit statutory returns and payments
- Reconcile payroll reports with SARS submissions
- Maintain accurate records for audits and inspections
3. Employee Records & HR Administration
- Maintain and update employee files (contracts, personal details, disciplinary records)
- Administer onboarding and offboarding processes
- Prepare employment contracts, letters, and HR documentation
- Ensure accurate record-keeping across all branches
4. Leave & Attendance Management
- Manage and monitor leave records (annual, sick, unpaid leave)
- Ensure correct leave balances and approvals are captured
- Support branches with attendance and timekeeping queries
5. HR Support & Coordination
- Provide administrative support to Manager
- Assist with recruitment processes (advertising, screening, interview coordination)
- Support performance management and disciplinary processes
- Communicate HR policies and procedures to branches
6. Reporting
- Generate payroll reports for management
- Provide HR reports (headcount, turnover, absenteeism, etc.)
- Assist with audit preparation and compliance reporting
Minimum Requirements
- Relevant qualification in Human Resources, Payroll, or Finance
- Minimum 3–5 years’ experience in payroll and HR administration
- Experience working with multi-branch payroll (advantageous)
- Knowledge of payroll systems (e.g. Sage, VIP, or similar)
- Strong understanding of South African labour legislation
Skills & Competencies
- High level of accuracy and attention to detail
- Strong numerical and administrative skills
- Confidentiality and integrity
- Good problem-solving ability
- Strong communication and interpersonal skills
- Ability to work under pressure and meet deadlines
- Highly organized and methodical
Key Performance Indicators (KPIs)
- Accuracy and timeliness of payroll processing
- Compliance with statutory requirements
- Reduction in payroll errors and queries
- Up-to-date and accurate employee records
- Efficiency in HR administrative processes
Working Conditions
- Office-based role at Head Office
- Deadline-driven environment (especially around payroll periods)
- Regular interaction with branch managers and staff
Payroll & HR Administrator
Desired Skills:
- Payroll
- HR Admin
- General Administrative duties
