About the position
Introduction
The position of Health Policy Coordinator is vacant. The Health Policy Coordinator will report directly to the Senior Manager: Health Policy and form part of the Research and Development Division. The position is permanent and will be based at GEMS's Head Office.
The total remuneration package for this position is between R 514 314 and R642 756 per annum based on qualifications and experience.
The closing date for applications will be Monday, 12 May 2025.
Duties & Responsibilities
The Health Policy Coordinator will be required to provide support to the Senior Manager: Health Policy through the implementation of the following Key Performance Areas (KPAs):
- Providing comprehensive administrative support to the Health Policy Division by coordinating and scheduling Working Group, Committee and Forum meetings. This includes compiling agendas, minutes, action lists, and following up on action items to ensure timely completion.
- Managing the administration of surveys, including liaising with service providers, disseminating findings, and assisting with quality assurance of presentations to various stakeholders.
- Processing product development proposals by receiving, reviewing, and logging submissions for relevance and completeness in the appropriate systems.
- Coordinating the Product Development cycle, including maintaining product lists and preparing documentation for related meetings and Expert Panels.
- Administering health policy research activities and publications, including coordination of forum and research meetings with internal divisions and external stakeholders.
- Ensuring compliance with budget and procurement policies by processing Expert Panel timesheets and adhering to supply chain management procedures.
- Managing internal and external correspondence related to Health Policy matters with professionalism and attention to detail.
- Participating in assigned projects, identifying potential risks, and implementing risk management strategies as directed by senior management.
- Applying technical expertise in MS Office and administrative systems while serving as the primary point of contact for Health Policy records management.
- Building and maintaining effective relationships with various stakeholders, including research associates, service provider networks, universities, research bodies, and healthcare organizations.
Desired Experience & Qualification
Qualification Requirements:
- National Diploma / Advanced Certificate in Administration or equivalent NQF Level 5.
- A diploma/degree in Healthcare Sciences, Legal Healthcare or a related field will be an added advantage.
- At least 2-3 years' relevant experience in Healthcare Administrative position.
- Experience within a Medical Scheme/ Healthcare Sciences environment will be a minimum requirement.
Skills:
- Proficient in computer software such as Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat.
- English Proficiency - Excellent written English and the ability to communicate at all levels.
- Good people, relationship building and networking skills.
- Resilient, assertive and persuasive.
- Attention to detail.
Behavioural Competencies:
- Respect the need for confidentiality and sensitive information.
- To work under pressure to agreed deadlines and adapt to change.
- Be organised and have good time management skills.
- Attention to detail to ensure high quality work.
- To work in a flexible manner including out of hours as and when required.
- Be responsible and reliable.
- Self-Motivated and pro-active.
- Team player with ability to work independently.
Interested?
GEMS employs people with the highest level of integrity - submission to the appropriate pre-employment assessment is obligatory to be considered for the position.
Kindly note that the information provided on application of the position may be shared with a third party for vetting purposes and will be stored by GEMS for a period of 5 years.
Kindly note that information is required for Employment Equity Purposes and information gathered is strictly used according to the intended purpose of collection, unless there is a legal need or permission is granted from the applicant themselves to make use of it for other purpose
Should you wish to have your information removed from the GEMS database, kindly send a request in writing to [Email Address Removed] .
GEMS adopts a hybrid work model.
GEMS is guided by the principles of employment equity. GEMS' approved employment equity plan and targets will be considered as part of the recruitment process. Preference will be given to groups who are underrepresented in accordance with GEMS employment equity plan.
Successful candidates will be required to seek approval to conduct other work outside of GEMS.
GEMS Employees are required to conduct themselves in a manner that reflects the organisation's paramount values: Excellence, Member Value, Integrity, Innovation, and Collaboration.
