About the position
Introduction
To coordinate and support the implementation, monitoring, and continuous improvement of the Occupational Health and Safety (OHS) Management System across the business. The role ensures compliance with applicable health and safety legislation, company policies, standards, and procedures, while assisting in the identification, reporting, and mitigation of workplace risks to promote a safe and compliant operating environment.
Duties & Responsibilities
Health, Safety and Environment
- Conduct shop-floor ongoing coaching on OHS Act .
- To ensure compliance with the OHS Act 85 of 1993 and COID Act.
- Accountable to providing sustainable OHS support to the sites stationed in Midrand and some remote support to other sites.
- The OHS professional needs to be available for emergencies. Business hazards are not contained within perimeter fencing but one must devise smart plans to work in collaboration with multiple stakeholders.
- Conduct daily stringent inspections of the DC/ Plant for compliance against legal and company requirements,
- Maintain and archive records & documentation as per FB and legal requirements.
- Manage internal self-audits and analyze findings and monitor implementation of corrective action.
- Coordinate OHS Internal and NOSA external Audits to ensure full compliance and analyze findings and monitor implementation of corrective action.
- Implement and sustain the Safety through FB Internal OHS management system and NOSA grading system,
- Attending daily walkabouts Plant/DC Meeting providing insight on contractor performance aligned to the TOR,
- Empower operators and line managers to be able to provide an encompassing leadership to operations.
- Develop and maintain site standards to minimize losses, ensure compliance to legal provisions e.g., OHS Act, Environmental Act, and limited exposures.
- To be accountable for the maintenance of the environmental program and the execution of required internal and external audits.
- Ensure all workplace hazards are identified and communicated to all staff.
- Ensure all new employees, contractors and visitors are inducted on the OHS program.
- Ensure site procedures and work instructions are maintained, issued to staff and relevant staff training is conducted.
- Accountable to ensure that these safety risks are adequately addressed and to monitor audits/surveys/maintenance to ensure that fire and explosion risks are minimized.
- Site Safety 5s and review maintenance SOPs to ensure safe practices are followed.
- Utilize OHS reporting tool to report non-conformances, incidents, and accidents.
- Actively manage the SHE programs for the facility.
- Roll out the OHS Management Program and manage the system on a day-to-day basis to ensure full compliance.
- Arrange and manage monthly H&S Meetings.
- Conduct and manage Incident/Accident Investigations and reporting.
- Manage all OHS Training Requirements and develop site specific Training needs analysis.
- Manage the Fire Sprinkler System and ensure that bi-annual services are conducted and ASIB certification in place.
- SHE Rep monthly inspections are conducted, and action plan developed.
- Manage all Forklift/Reach Truck/ MHE license requirements and training.
- Ensure Plant staff follow safe working procedures in line with OHS Act.
- Review and maintain legal compliance status of site and update tracker on Shopware.
- Enforce adherence to Contractor Control procedure and SHE file compliance.
- Handle stress in breakdown situations and prepared to work additional hours outside of normal working hours.
2.Administration
- Assess and manage all operational critical control areas to ensure all OHS and Environment criteria are met.
- Manage administrative functions and proactively prepare all required documentation for the various Audits.
- Ensure that company policies are always adhered to.
- Manage and ensure that all crew members adhere to the prescribed SOP's.
- Ensure all reports are compiled and circulated across all departments on timeously.
- Ensure that KPI targets are achieved and in line with the prescribed SLA's.
- Ensure all injuries on duty are reported and registered on COID comp easy system.
- Review and update Fire, Health, Security, ergonomics, and Site OHS Risk Assessments.
- Review and provide support to sites competency assessment on OHS module - CAP Process
3.Risk Management
- Custodian of the OHS reporting tool.
- Ensure Risk Register is developed and updated annually.
- Manage security, facility access, and alarm systems.
- Plant, inventory, and equipment safety
- Waste and utilities management
Desired Experience & Qualification
- Grade 12
- Relevant 3-year tertiary degree/diploma in Safety Management with SAMTRAC, ITIS/Train-the-trainer and RCat/NOSA Incident Investigation L3.
- Advance proficiency in Microsoft Office and Familiarity with conducting data analysis & reporting statistics and producing reports.
- 2 -3 years OHS functional work experience.
- Excellent knowledge of legislation & procedure (OSHAct 93 of 1993, COID Act, etc.) and governance knowledge.
- Sound knowledge of OHS/NOSA Audit system.
- Business financial acumen.
- Experience with writing policies and procedures for health and safety.
- People management experience and outstanding organizational skills.
- Working knowledge of OHS Management information system.
