About the position
Our client in Franschhoek is looking for a Guest Assistant to join their team.
The Guest Assistant provides exceptional service to guests by ensuring smooth check-in and check-out processes, addressing guest feedback, itinerary planning and making the necessary reservations, collaborating with colleagues, and maintaining operational standards. This role requires a warm, courteous demeanour and an efficient, guest-centred approach.
Main Responsibilities:
- Ensure guest challenges are addressed promptly or escalated to the Manager on Duty as required and follow through on closing the loop with the guest/s to resolve.
- Handle requests such as wake-up calls, dining reservations, local area information, booking of activities, facilitating transport arrangements and any other special accommodation.
- Provide accurate billing information, ensuring all guest charges are recorded and any discrepancies are resolved before check-out.
- Coordinate guest transportation, luggage assistance, and handle any final feedback with warmth and professionalism.
- Always uphold a neat and tidy reception desk.
- Check Public Areas on regular intervals during your shift to ensure these areas are always guest ready.
- Manage the front desk area, answering calls promptly, assisting with guest inquiries, and directing calls to appropriate departments.
- Handle any emergencies or incidents during the shift, ensuring the safety and security of guests and staff.
- Weekly and daily reports must be completed as per front desk shift procedures.
- Detailed PIT checks to be done on each shift and compared to guest details on Protel.
- Highlight any maintenance issues or service deficiencies promptly to maintain the hotel's standards.
- Adherence to all health and safety regulations.
Requirements - Minimum of 2 years of experience in the Front Office operations of a luxury hotel
- Proficient in the use of various well-known Property Management systems
- Conversant with specialist terminology including F&B service, Housekeeping, Maintenance, Wardrobe, Security and Operational Finance
- Display a sense of urgency and dedication to meeting the needs and wishes of others
- The ability to remain calm and professional when under pressure
- Strong interpersonal skills
- Excellent verbal and written skills
- Must be professional and a team player
- Sustainable quality and attention to detail
- Matric Certificate
- A tertiary qualification in Hospitality Management or Tourism would be advantageous
- A certificate in First Aid/Fire Fighting/Health and Safety would be advantageous
- Ability to work shifts, including night shift
- Preference will be given to candidates from Franschhoek and neighbouring areas
Benefits - 50% Medical Aid Contribution
- 3% Provident Fund Contribution
- Annual Increases and Bonuses
- Meal allowance per shift worked
- Staff transport available at a subsidized amount on Franschhoek, Paarl, Stellenbosch and Wellington routes
- No live-in accommodation
Desired Skills:
- Front Office
- luxury hotel
- Property Management
Desired Qualification Level:
About The Employer:
We are passionate professionals driven to provide Payroll and HR solutions that deliver true business value to your organisation.
Our proven track record and expertise will enable you to maximise your return on investment on any Sage Payroll & HR implementation.
Partner with a Talent Team that suits your customised needs. Recruiting top talent is a powerful and reliable foundation of strength in any business. When partnered with the best recruitment team, it’s an opportunity for long-term growth, and can bring companies a competitive advantage in their industry.
Red Ember Technology is a Certified Sage Platinum Business Partner, here to support any Sage client with the extra value-added services to complement and support their Sage products.
The Red Ember Recruitment team has combined Payroll, HR and Finance industry-specific experience, customised to the Sage products, as well as vast experience supporting various other products and industries.
Red Ember Recruitment can assist on any level of recruitment, from Interns to Executive placements, bulk recruitment, response handling, or specialised headhunting.
