About the position
Ready to be the Corporate Governance Rockstar this Group needs?
We’re on the hunt for a sharp, switched-on Company Secretary who doesn’t just tick boxes — you own the boardroom, keep the regulators smiling, and make corporate governance feel less like a rulebook and more like a superpower.
You’ll be the trusted right-hand to our Executive: Governance and Secretarial, playing a pivotal role across our Group and subsidiaries. From crafting watertight resolutions and keeping minute books flawless, to orchestrating smooth AGMs and turning complex governance risks into manageable game plans — you’ll be the glue that holds our corporate integrity together with style and precision.
Ready to bring your A-game to the boardroom?
Drop your CV — let’s make governance groovy again.
Job Overview:
We are actively seeking a highly experienced Company Secretary to provide expert secretarial services to our Group and its subsidiaries. This key role will support the Executive: Governance and Secretarial in maintaining the highest standards of corporate governance across all entities. As the Company Secretary, you will be expected to provide full secretarial support to board committees, management committees, and assist in ensuring compliance with governance regulations and best practices.
Duties:
- Act as the Company Secretary for designated subsidiary companies, ensuring compliance with the Companies Act, including the preparation of annual returns, submission of amendments to Memoranda of Incorporation (MOIs), and updating director, auditor, and secretary details.
- Liaise with CIPC (Companies and Intellectual Property Commission) to ensure the timely and accurate submission of all relevant documents and filings. This includes submitting resolutions, paying levies and fees, and staying ahead of any changes in the Companies Act and CIPC regulations.
- Monitor changes in corporate governance legislation and standards (including King IV and other governance codes) and work with the Executive: Governance and Secretarial to ensure the Group remains compliant with these evolving regulations.
- Identify, assess, and monitor corporate governance risks in both internal and external environments, and provide guidance on mitigating these risks.
- Provide comprehensive secretarial support to Board committees and management committees, ensuring meetings are properly scheduled, agendas are prepared, and relevant meeting materials are distributed.
- Attend, minute, and circulate minutes of meetings for assigned committees, ensuring accurate records are maintained.
- Develop and manage an updated Matters Arising schedule to ensure timely responses and action items are tracked and resolved.
- Prepare and maintain attendance registers and ensure compliance with regulatory requirements regarding director information.
- Maintain and update the share register and minute books for designated subsidiaries.
- Draft resolutions when required for subsidiary companies, ensuring proper documentation and compliance.
- Work closely with external auditors to ensure that the assigned subsidiaries’ compliance with the Companies Act is thoroughly audited and accurately reported.
- Assist the Executive: Governance and Secretarial in preparing the Integrated Annual Report (IAR), including managing the liaison with creative agencies, collating contributions from relevant departments, and ensuring that reporting deadlines are met.
- Assist in organizing and coordinating the Annual General Meeting (AGM) in compliance with the Company Act and Regulations, including managing internal departments to ensure the smooth running of the AGM and handling Board nominations.
Requirements - Tertiary Qualification in Law, Corporate Governance, or a related field.
- A minimum of 10 years’ experience as a Company Secretary, with comprehensive exposure to secretarial functions for large corporate structures, including managing board meetings, preparing agendas, taking minutes, and handling matters arising.
- In-depth knowledge of corporate governance regulations, including compliance with King IV, the Companies Act, and other relevant legal frameworks.
- Proven ability to handle complex governance issues and deliver sound advice on compliance and regulatory matters.
Desired Skills:
- Company Secretary
- Managing board meetings
- Corporate Governance Regulations
- King IV
- Legal Frameworks
Desired Qualification Level:
About The Employer:
