General Assistant at South African Heritage Resources Agency (SAHRA)

About the position

Job Title: General Assistant.
Department: Properties and Facilities.
Location: Zonnebloem - Cape Town Head Office.
Approved Grade: A2.
Annual Salary: R75 435,00 per annum.
Applications Closing date: Wednesday, 24 January 2024 at 5PM.

PRIMARY PURPOSE OF THE JOB:
To ensure offices, parking area, common areas and frequently touched surfaces are cleaned on an ongoing basis and general hygiene is maintained.
Effectively action maintenance faults in and around the building.

KEY PERFORMANCE AREAS:
KPA 1: Cleaning of offices, stores, common areas, ablution facilities, yard, and walkways. Sanitising and disinfecting of frequently touched surfaces.
KPA 2: Effective building maintenance.
KPA 3: Assist with monitoring of office consumables and cleaning materials.
KPA 4: Provide switchboard relief.

KEY PERFORMANCE AREAS:
Cleaning of offices, stores, common areas, ablution facilities, yard, and walkways. Sanitising and disinfecting of frequently touched surfaces:

• Ensure that offices and all areas are properly cleaned and dusted daily, and spring cleaned monthly. Always follow the cleaning schedules.
• Ensure that the corridors are polished three (3) times a week.
• Ensure that common areas (reception, boardrooms, yard, ablution facilities, and kitchens) are properly cleaned daily.
• Do frequent checks of the ablutions / bathrooms supplies and update the registers behind the doors.
• Ensure sufficient stock of consumables in the ablution facilities and periodically check and refill accordingly.
• Follow the cleaning checklists to ensure that all areas have been covered.
• Sign the register to confirm the frequent checking of ablution facilities.
• Ensure that all bins are emptied daily.
• Clean SAHRA vehicles once a week and/or when necessary.
• Frequently sanitising the biometrics (inside and outside all entrances)
• Frequently sanitizing of all frequently touched surfaces e.g. printers/copiers, kitchen equipment, door handles, counters, sinks, and desktops.
• Always ensure sufficient sanitisers in the mounted dispensers.
• Prepare boardroom for meetings as booked by the staff. Track the meeting bookings and prepare venues accordingly.
• Ensure cleanliness of the meeting venue before and after the meeting. Prepare the venue for the next meeting.
• Assist with serving refreshments as and when requested.

Effective building maintenance:

• Action all required maintenance in and around the building accordingly.

Assist with monitoring of office consumables and cleaning materials:

• Record all items (consumables and refreshments) taken from the store on the prescribed form to assist with accurate stock control.
• Assist with replenishment of consumables as and when necessary.
• Pack consumables and cleaning materials neatly on the shelves and stores.
• Safekeeping of the cleaning material and consumables.

Provide switchboard relief:

• On needs basis, attending to visitors and callers and directing them to relevant staff members in the absence of the Receptionist.

JOB REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

• At least a Grade 10.
• Minimum of 1 years' work experience in a General Assistant role.
• Cleaning experience is advantageous.

Other skills required:

• Communication Skills.

LANGUAGE SKILLS:
Ability to read a limited number of two- and three-syllable words and to recognise similarities and differences between words and between series of numbers. Ability to print and speak simple sentences.

NUMERICAL SKILLS:
Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of South African money and weight measurement, volume, and distance.

REASONING ABILITY:
Ability to apply common sense understanding to carry out simple one- or two-step instructions. Ability to deal with standardised situations with only occasional or no variables.

LICENSES:
Code 08 (B).

Computer Skill:
Basic computer literacy.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is:

• Occasionally required to stand.
• Regularly required to sit.
• Often to talk and hear.
• Often to write.

Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.

Desired Skills:

• General Assistant
• Cleaning

Desired Qualification Level:

• Grade 10