Financial Controller (Property Ind) - EE role

About the position

The Financial Controller is responsible for the financial management of a portfolio of properties and companies within the Group. This involves the full financial function for these companies. CA(SA) qualification is preferred.
REQUIREMENTS:

• 3-4 years experience in a similar role
• Newly qualified CA(SA) with completed articles
• Previous experience in the property and construction industry will be advantageous

DUTIES:
Operational Financial Processing:

• Manages the financial reconciliation process between operating and financial system (Broll and AX).
• Manages the financial reconciliation process between the ledger and sub-ledger.
• Manages reconciliation process between uploaded PPS and General ledger.
• Explains reconciled items and variances.
• Ensures that accruals are raised and reversed. (Complete and accurate utility revenue and tenant statements).
• Monitors and authorises journals. (Including monthly depreciation journals).
• Calculates property management fee as well as asset management fee.
• Manages full payment function.
• Preparation of financial information and schedules for monthly management packs and/or reporting.
• Ensuring all numbers are accurate and complete and reconciling back to general and sub-ledgers.
• Guiding the property management team on all financial-related issues.
• Review PPS and related draw request.

General Ledger:

• Collects information from various sources as input into the General Ledger (Property Manager, Management meetings and Financial Manager).
• Ensuring supplier and payment allocations are accurate and complete.
• Upload of monthly property financial information into AX, and quarterly recons confirming the accuracy of uploads and allocations.
• Process monthly financing transactions (Bond interest, interest rate SWAPS).

Budget and Forecasting:

• Provides input into the annual budget and provides feedback to Property/Asset/Financial Manager.
• Review assumptions and provide relevant input based on content and calculations.
• Ensures accurate and complete monthly forecasting together with the Property Manager.
• Assists property/development/financial manager with tracking actuals against budgets and providing explanations for variances.  

Cash Flow Management and Payments:

• Updates cashflow forecast at least monthly.
• Ensure that excess funds are transferred to the Head Office bi-monthly based on accurate cashflow forecasts.
• Ensure the validity of all invoices paid.
• Authorise payments on the bank, and ensure timeous payments to all suppliers and that no suppliers have any long outstanding invoices.

Reporting:

• Monthly:
  • Prepare management accounts before 3rd Friday of the following month.
  
  


• Bi-annually:
  
  • Prepares CaseWare reporting file, with all relevant supporting documents.
  • Present financial results at business review meetings.
  
  


• Annually:
  
  • As per bi-annually.
  • Prepare AFS and liaise with external auditors for final sign off before end of November.
  
  

External Auditing:

• Provides auditors with accurate and relevant information as and when needed.
• Resolving any and all audit queries.

Taxation:

• Preparation of income and deferred taxation calculations.
• Preparation of provisional tax calculations.
• Preparation of monthly VAT calculations.
• Submission of all relevant returns to SARS.
• Ensure timeous payment to SARS for all relevant submitted returns.
• Adherence to SARS and internal deadlines.
• Follow up and deal with all SARS queries and ensure they are resolved timeously.

Risk Management:

• Ensures compliance with relevant Acts.
• Controls, manages and governs the processes and systems within area of accountability to ensure compliance and minimise the business risk.
• Implements all audit recommendations in area of accountability and resolve audit findings timeously
• Design, approval, implement and maintenance of policies within area of responsibility.

Staff Management:

• Identifies and obtains approval of staffing requirements in line with the approved
• Organisational structure and budget.
• Manages the implementation and review of individual role profiles.
• Develops and maintains the Organisational Structure in area of accountability and obtains approval from Exco.
• Manages headcount in line with approved Equity plan.
• Manages performance on continual basis and is responsible for bi-annual performance reviews, and any IR related matters.
• Manages the implementation of individual development plans.
• Develops the succession plans in area of accountability.

Desired Skills:

• CA(SA)
• financial controller
• financial management
• property accounting
• accountant