About the position
ENVIRONMENT:
A leading Retailer is looking for a Financial Clerk who will support and assist the finance function with general transactional, administrative, and control-related activities across retail and central operations.
DUTIES:
Role Purpose
- Support and assist the finance function with general transactional, administrative, and control-related activities across retail and central operations
- Assist the Accountant and, where applicable, the Bookkeeper in maintaining accurate, complete, and well-controlled financial records
- Ensure finance documentation, records, and supporting schedules are properly maintained, organised, and audit-ready
- Provide general executional support to ensure continuity, accuracy, and efficiency within finance processes
Finance Processing & Queries
- Support and assist with general finance transaction processing across the finance function
- Assist with capturing financial entries where required and under supervision
- Support validation of financial data accuracy and completeness of supporting documentation
- Assist with basic finance queries and escalate where necessary
Finance Administration & Controls
- Support and assist with general finance administration activities within the finance function
- Maintain accurate filing of finance-related documentation and records (electronic and hard copy)
- Maintain SharePoint and SOP registers
- Maintain daily count registers and petty cash registers
- Perform trainee-related tasks as required
- Support internal and external audit requests
- Support business requests that are sanctioned by the Accountant
- Provide backup support across finance processes as required, including during leave, peak periods, and operational demands
- Support collection, collation, and filing of payment-related supporting documents
- Escalate unresolved or complex queries to senior finance team members
Audit, Reporting & Documentation
- Support and assist with audit filing and document control processes
- Maintain organised electronic and physical filing systems for finance records
- Assist with ensuring documentation is complete, correctly labelled, and audit-ready
- Support retrieval and preparation of documents for audits and internal reviews
- Assist with maintaining compliance with document retention standards
- Assist with expense analysis and preparation of basic supporting schedules
- Prepare basic spreadsheets and master templates
Fixed Assets
- Support and assist with fixed asset administration within the finance function
- Support maintenance of fixed asset registers and supporting documentation
- Assist with coordination of asset verification exercises and related documentation
Stock & Inventory
- Support and assist with stock and inventory-related finance administration
- Assist with stocktake preparation, coordination, and checklist completion
- Support capturing and filing of stock count sheets and variance documentation
- Assist with basic stock-related reconciliations and supporting schedules where required
Finance Controls
- Support and assist with daily finance controls and checklist completion processes
- Assist with completion of daily finance and store control checklists
- Support compliance monitoring by ensuring required documentation is completed and filed timeously
- Escalate control exceptions, variances, or missing information to senior team members
Contracts and Lease Administration & Document Management
- Support and assist with contracts and lease administration processes within the finance function
- Maintain hard copy and electronic filing of contracts, lease agreements, and related documentation
- Assist with updating and maintaining SharePoint folders for finance inputs
- Ensure contract and lease documentation is complete, correctly filed, and easily retrievable for audit and operational requirements
- Support version control and document organisation across contract and lease records
General Finance Administration
- Support and assist with general finance administration activities
- Assist with preparing spreadsheets, basic reports, and supporting reconciliations
- Support month-end processes through data gathering, validation, and document collation
- Provide administrative support to the Accountant and Bookkeeper during month-end close
- Assist with ad hoc finance tasks as required to support operational requirements and continuity of finance functions
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REQUIREMENTS:
- Matric (Grade 12), preferably with Accounting
- Diploma in Finance/Accounting (advantageous)
- 0–2 years’ experience in a finance or administrative support role
- Exposure to retail finance environment beneficial
- Basic Excel skills required
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ATTRIBUTES:
- Strong attention to detail and accuracy
- Good organisational and administrative ability
- Ability to follow structured processes and instructions
- Strong attention to detail and accuracy
- Good organisational and administrative ability
- Ability to follow structured processes and instructions
Desired Skills:
