About the position
JOB SUMMARY:
Responsible for the reviewing and preparing invoices relative to all projects in the Management Programme portfolio.
TASK DESCRIPTION
- PROJECT COORDINATOR FOR THE WCGDoI MANAGEMENT PROGRAMME
Managing the invoices relative to the projects allocated, including but not limited to the following:
- Processing invoices, payments, and receipts.
- Maintaining accurate financial records and databases.
- Assisting with budgeting, forecasting, and cost control.
- Monitoring cash flow and reconciling bank accounts.
- Liaising with auditors, suppliers, and internal departments.
- Supporting expense management (orders with suppliers, etc).
- Implementing financial policies and procedures
- Meeting deadlines.
- Ensuring that all documentation is filed correctly.
- Complying with all processes and protocols.
- Liaising with clients with re. to payments, invoices, etc.
- Working with the Project Leaders and Programme Managers in a constructive, collaborative and positive way.
- Assisting the Project Leaders and Programme Managers with all aspects of invoices, making sure invoices are submitted promptly and effectively.
- Assisting with Auditor General RFIs.
- Making sure that the rejection rate of the Management Department is zero.
- Assisting the Management Programme Department is meeting the Financial Year expenditure and monthly cashflow.
DELIVERABLES
Needs to be accurate, precise, and correct.
Needs to submit correct invoices with a turnaround of maximum 5 working days.
- GENERAL
Any additional administration tasks that may be required from time to time.
The successful candidate will work under the supervision of Programme Managers.
- KEY DECISIONS THIS POSITION MAKES
- Escalate problems on projects timeously.
- Ensuring the integrity of data collected, collated, and submitted.
- Operational Decisions related to work responsibilities.
- RESPONSABILITIES DELEGATED TO THIS POSITION
- Manage and successfully submit invoices to WCGDoI.
- KEY AREAS OF COMPETENCE REQUIRED
- Problem Solving by analysing and process information, asking probing questions.
- Communicating Information by being articulate.
- Showing resilience and remaining composed when dealing with pressure.
- Strong Processing skills by being target focused and meeting deadlines.
- Being meticulous, conscientious, and thorough.
- Following Procedures, Protocols, and Instructions.
- Behaving ethically and justly.
- Focused on output.
- Pursuing Goals by striving to achieve outstanding results, being ambitious, persists through difficulties to achieve results.
- QUALIFICATIONS REQUIRED
- Qualification in Financial Accounting would be beneficial.
- EXPERIENCE REQUIRED
- Experience in the construction industry would be beneficial.
- Experience in contracts (JBCC and NEC) administration and financial administration would be beneficial.
- Experience in Accounting would be beneficial.
- Minimum experience: 5 years.
Desired Skills:
- Budgeting
- Invoices
- Processing
