About the position
The position will support and report to management, and be responsible for the financial, accounting, and other administrative duties and functions in respect of the Company and its landlord/tenant clients.
Financial accounting:
- Company: Preparation of, and reporting on financial statements, management accounts, annual business plans, budgets and annual financial statements & reports.
- Property owner clients: Preparation of, and reporting on annual business plans & budgets.
- Overseeing the administration and financial systems, procedures and controls
Financial operations management:
- Financial accounting and administrative duties and functions
- Receipting tenants’ trust deposits and payments
- Facilitate Third Party Fund Administration investments
- Rent reconciliation and journaling
- Facilitate landlords’ expense and utilities payments; e.g. municipal accounts & SARS
- Data capturing & reconciliation duties
- Tenant and property owner trust payments and receipts
- Municipal utility accounts due by tenants
- Legal expenses and fees recovered from bad debtor tenants
- Supplier expenses and fees for landlords’ account
- VAT payable by landlords as reflected in cashflow and rent roll statements
- Business account receipts, payments and invoices
- Reconciliation landlords’ accounts to ensure accurate representation of outstanding balances
- Resolution of any queries or issues with debtor aging reports
- Facilitate promise-to-pay arrangements with debtors
- Handover of bad debtors to attorneys for collections
- Reporting to landlords
- General administrative duties (process)
- Administration and record keeping of all property related processes regarding the portfolio
- Assisting with data processing as and when required
- Trust account & business account payments
Payroll management
- Efficient Payroll Management: Ensure accurate, timely, and compliant processing of payroll to maintain employee trust, meet statutory obligations, and control costs.
- Payroll accuracy: % of payroll processed without errors (net pay, deductions, bonuses)
- Regulatory Compliance: Timely submission of statutory payments (PAYE, UIF, SDL, Pension, etc.)
- Automation: Successful migration from excel to automated SAGE, with full functionality in respect of payroll management, leave management & employee travel & other reimbursement expense management
- Audit readiness: Number of findings from payroll audits
Tax & accounting standards:
- SARS and related taxation
- Accounting standards
- Liaising with the SARS, CIPC, PPRA (e.g. trust interest calculations) & Company’s auditors, including audits, preparation & signing-off of the AFS.
- Insurance: Company & client insurance requirements
Compliance & corporate governance
Effective client & stakeholder relationship management:
- Engage and maintain good relations with all Buildings’ stakeholders, including Owners, team, Service providers and contractors, including security, cleaning and facilities’ suppliers & vendors, Tenants, Regulators and governmental bodies: E.g. engagement with the Property Practitioners Regulatory Authority (PPRA), FIC, SARS, local authority,
- Department of Labour, local council etc, where required
- Monthly client meetings & reporting
Requirements - Qualification: CA or similar financial accountant qualification
- Property Managing Agent Experience: 10+ years’ experience in the managing agent / property management industry of retail, office & industrial property
Skills required:
- Experienced to provide leadership in statutory and regulatory requirements (including taxation) associated with the financial management of the Company, as well with the financial management services which the Company renders to its property owner clients.
- Technically strong, experienced and knowledge of –
- IFRS
- Preparation of, and reporting on financial statements, management accounts, annual business plans, budgets and annual financial statements (“AFS”) & reports.
Software requirement:
- Expert with the MDA accounting management software
- Computer literate (MS Office) with strong excel skills
Desired Skills:
- financial accounting
- accountant
- financial management
- property management
Desired Qualification Level:
About The Employer:
We focus on perfection, on finding the absolute top executive for your recruitment needs. Where other agencies may hire for every role within an organization or across a number of verticals, we have selected to remain within specific industries.
Our niche approach ensures that we know and understand your requirements and have the right relationships and expertise to find the perfect executive or perfect placement for every candidate.
