Finance Shared Services Clerk – Head Office

About the position

Finance Shared Services Clerk – Head Office
Location: Durbanville (moving to Tygervalley by year-end)

If you love working with numbers and keeping the finance engine running smoothly, this is for you. We need someone who’s obsessive about accuracy and fine with a steady routine. You’ll handle everything from matching invoices to clearing suspense accounts—no surprises, just solid work every day.

What You’ll Be Doing

• Processing & Payment of Invoices (50%)
  • Match supplier invoices to purchase orders and action payments without delay.
  • Send proof of payment back to schools/departments—no chasing, just take care of it.
• Reconciliations (10%)
  • Request supplier statements, reconcile them to our records, and sort out any discrepancies with suppliers or schools.
  • Prepare month-end reconciliations and, once everything balances, make the final payments.
• Cash Book Processing (20%)
  • Review bank statements weekly and allocate each transaction to the correct account.
  • Receive petty-cash control sheets from schools; allocate and balance them weekly.
  • Allocate Capitec payment advice and credit-card expenses correctly; clear loan accounts.
  • Submit all reconciled documentation to the Financial Manager at month-end.
• Fixed Asset Register (5%)
  • Capture capital-item invoices and update the fixed asset register—if it’s capital, it belongs in the register.
• Journal Processing (10%)
  • Process journals in a timely manner and clear suspense accounts—no loose ends.
• Vendor Management (5%)
  • Review and approve new vendor onboarding in Dynamics.
  • Approve changes to vendor master data—accuracy is mandatory.

What We’re Looking For

• Experience: Minimum 3 years in a finance clerk or shared-services role, ideally with hands-on experience.
• Skills & Attributes:
  • Solid basic accounting knowledge and computer literacy (Dynamics, Excel, etc.).
  • Critical thinker—nothing slips past you, and you catch discrepancies before anyone else does.
  • Unwavering attention to detail and strong analytical skills.
  • Firm, professional communication—principals expect confidence and clarity when you talk to them.
  • Comfortable with a repetitive day-to-day routine. If you need variety for variety’s sake, this role isn’t for you.

Why This Role?

• Predictable Routine: You’ll know exactly what to expect each day—no curveballs.
• Clear Structure: You’ll report to a manager who runs a tight ship; grey areas aren’t tolerated.

Desired Skills:

• Cash Book Processing
• Financial Administration
• Journal Entry
• MS Excel
• MS Word
• Reconciliation

Employer & Job Benefits:

• Reconciliation
• Journels
• Cash Book
• Ms Office
• Fixed Asset
• Process Payments