About the position
ENVIRONMENT:
A leading manufacturer of Food Safe Packaging is seeking a highly professional, detail-oriented, and organized Finance Office Administrator/Bookkeeper to join their dynamic team. The ideal candidate will manage the full bookkeeping function while assisting with various HR duties. This is an excellent opportunity for a candidate with proven experience in a similar role and a strong understanding of accounting practices, along with proficiency in Excel, Word, PowerPoint, and Pastel Accounting.
DUTIES:
Bookkeeping and Financial Management -
- Assist the Administrative Director and/or Finance Manager as required.
- Supplier quotation requests and manage supplier account queries.
- Capture supplier invoices, track orders, and maintain supplier age analysis.
- Maintain customer age analysis and process customer credit notes.
- Maintain customer price list updates (increases and decreases).
- Implement credit control measures for unpaid accounts.
- Handle bank queries, perform VAT and tax submission reports, and manage Fixed Asset Register.
- Calculate asset depreciation, interest payments, and process month-end payments.
- Prepare Petty Cash reports and manage cash flow.
HR and Administrative Support –
- Process all staff leave (absenteeism reports, late comings, annual leave, sick leave, etc.).
- Compile weekly staff wages using time log systems and assist with payroll.
- Coordinate disciplinary hearings with staff and maintain necessary records.
- Schedule and prepare agendas and documents for monthly board meetings.
- Provide receptionist duties (answering phones, emails, and greeting guests).
- Provide personal assistance to Directors (flight bookings, car hire, travel packs).
Operational and Logistics Support –
- Maintain logs of company vehicles, manage license renewals, and service schedules.
- Book logistics services for stock transport using company online systems.
- Work with Auditors for company information as required.
- Create and maintain physical and digital company files.
Ad-hoc Duties -
- Perform any other duties as required to support business operations.
REQUIREMENTS:
Qualifications -
- A Diploma or Certificate in Bookkeeping, Accounting, or a related field.
Experience/Skills –
- Proven work experience as a Bookkeeper, Accounts Administrator, or similar role.
- Experience with Pastel Accounting and strong knowledge of accounting principles.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
- Experience with reconciling accounts, preparing financial reports, and managing payroll.
- Experience in VAT, tax submissions, and compliance.
- Strong understanding of payroll systems and HR-related processes.
- Excellent attention to detail with high accuracy levels.
- Strong organizational and multitasking abilities, with the ability to meet deadlines.
- Good communication and interpersonal skills to interact with all levels of the business.
Desired Skills:
- Administration
- Finance
- MS Excel
- Pastel
About The Employer:
A leading manufacturer of Food Safe Packaging
