About the position
Finance Clerk
SCOPE OF WORK
3.1 Skills & Experience:
3.1.1 A Diploma in Accounting OR relevant field. A degree in Accounting would be advantageous.
3.1.2 Must have 2 to 3 years working experience in an accounting and finance environment.
3.1.3 Preference will be given to candidates who have had training and experience in Sage X3
3.1.4 Proficiency in Excel and MS Word are prerequisites.
3.1.5 Knowledge of relevant public service legislation and Treasury Regulations pertaining to
finance.
3.1.6 Have strong administrative background and good organizational skills and abilities.
3.1.7 Computer literacy, effective communication and interpersonal skills are necessary
3.1.8 requirements.
3.1.9 When required, be willing to work extra hours
3.1.10 Ability to work in a deadline driven environment which requires extended working hours at
times.
3.1.11 High level of numeracy.
a growing, deconcentrated and inclusive economy
3.2 Key Accountabilities:
3.2.1 Invoice capture and monthly journal processing:
3.2.2 Responding to Audit Requests (Internal and the External Audit): Support the Finance
Division in extracting information requested for audit, ensuring timely resolution to prevent
recurring audit issues.
3.2.3 Document Management: Adequate filing of invoices as reviewed and paid. Compilation of
month end and year end Audit file with evidence of review and sign-off.
3.2.4 Invoice Management: The resource will assist with capturing of supplier invoices as well as
ensuring the completeness and accuracy of this tracking report as well as providing
explanations for delays where invoices may be paid after the 20-day revised timeline.
3.2.5 Journals and other monthly deliverables: Assist with the capturing of monthly journals
and the preparation of reconciliations. Provide support in delivering key tasks in the absence
of either the Finance Clerk or the Accountant to ensure continuity of operations.
3.2.6 Other: Collaborate with other departments as necessary to gather required information and
facilitate smooth workflow processes, especially for invoice management. Proactively
identify process improvements and efficiency opportunities within the Finance Division.
Adhere to confidentiality and data protection protocols in handling sensitive financial
information.
3.3 Personality Attributes/Behaviours:
3.3.1 Attention to detail.
3.3.2 Planning and organising.
3.3.3 Quality orientation.
3.3.4 Conflict handling
3.3.5 Time Management
3.3.6 Integrity
3.3.7 Ability to work in a highly pressurised environment.
3.3.8 Team player
Desired Skills:
- Invoices
- Payments
Desired Qualification Level:
- Diploma
About The Employer:
Government
