About the position
My client based in Bellville is currently looking for a Finance Clerk to join their team on a contract basis.
IT / FINANCE
Qualifications & Experience
- Relevant tertiary qualification in Finance, Accounting, Bookkeeping, or a related field (Certificate, Diploma, or equivalent).
- Minimum of 3 years' experience in invoicing, accounts receivable, finance administration, or a similar finance-related role.
- Proven experience processing high volumes of invoices accurately and within strict deadlines.
- Solid understanding of invoicing processes, accounts receivable procedures, and financial administration.
- Experience following up on outstanding orders, invoices, and payment-related queries.
- Previous exposure to fast-paced, high-volume environments will be advantageous.
- Proficiency in Microsoft Office Suite, particularly Excel and Word.
- Working knowledge of accounting and financial systems, with experience in Xero and Sage being highly advantageous.
- Strong data capturing skills with a high level of accuracy and attention to detail.
- Ability to maintain confidential financial information with professionalism and discretion.
Responsibilities
- Monitor and manage the invoicing mailbox, ensuring all requests and orders are actioned promptly.
- Verify receipt of all required order numbers and follow up on outstanding information.
- Prepare, process, and distribute accurate invoices in accordance with client requirements and company procedures.
- Ensure supporting documentation accompanies invoices where required.
- Liaise with operational teams to resolve invoice and order-related queries.
- Follow up on outstanding orders and invoicing queries to ensure timely invoice generation.
- Communicate with internal stakeholders and clients to obtain information required for invoicing.
- Investigate and resolve discrepancies relating to orders, invoices, and payment terms.
- Maintain effective communication to prevent delays in invoicing and collections.
- Maintain accurate invoice records and filing systems.
- Update financial systems with current invoicing, order, and payment information.
- Assist with accounts receivable administration and reconciliation processes.
- Ensure all documentation is stored in accordance with company policies and audit requirements.
- Review invoices for completeness, accuracy, and compliance with company standards.
- Identify and correct errors before invoices are issued.
- Monitor invoice status and maintain accurate payment tracking records.
- Ensure adherence to internal controls and financial procedures.
- Provide invoicing data and reports to support monthly and quarterly finance reporting requirements.
- Assist with reconciliations and financial administration tasks.
- Identify opportunities to improve invoicing efficiency and accuracy.
- Support the finance team with ad hoc administrative and finance-related duties as required.
Competencies
- Invoicing and Accounts Receivable Administration
- Financial Data Capturing
- Reconciliations
- Financial Reporting Support
- Document Management and Record Keeping
- Accounting Systems Proficiency (Xero, Sage, or similar)
- Microsoft Excel Proficiency
- Financial Accuracy and Quality Control
- Attention to Detail
- Planning and Organising
- Collaboration and Teamwork
- Client Focus
- Drives Results
- Accountability and Ownership
- Problem Solving
- Flexibility and Adaptability
- Communication Skills
- Balances Stakeholder Needs
- Cultivates Innovation and Continuous Improvement
- Integrity and Professionalism
- Ability to Work Independently
- Time Management and Prioritisation
If you are ready for the next exciting step in your career, and would like to apply, please send us your updated CV to review.
Desired Skills:
- Communication skills
- liasing
- Ledger
- Invoice Processing
- Invoice Finance
- Ledger Management
