About the position
Contract - Immediately till end December
Hybrid working - 2 days home and 3 days office
Our client, a dynamic and entrepreneurial organisation based in Cape Town, is seeking a highly capable Senior Finance Administrator to join their finance team. This is a pivotal role that serves as the engine room of the finance function, providing critical support across accounts payable, accounts receivable, treasury, fixed assets, VAT, and outsourced provider relationship management.
The role offers broad exposure across key finance processes and is ideally suited to a detail-oriented finance professional with sound accounting knowledge, a proactive mindset, and a strong service delivery ethic.
Key Responsibilities
Treasury
- Support the treasury function across the group of companies.
- Liaise with outsourced bookkeeping service providers to ensure all bank accounts are reconciled accurately and timeously within the accounting system on a monthly basis.
- Monitor outstanding reconciling items and follow up on unresolved matters to ensure timely resolution.
- Maintain effective working relationships with banking partners and assist with banking administration as required.
- Ensure treasury-related processes are performed in accordance with internal controls and company policies.
Accounts Payable
- Take full ownership of the accounts payable function across the group of companies.
- Monitor supplier payment cycles and follow up on outstanding payments not processed in accordance with agreed payment terms.
- Review bi-monthly payment proposals for accuracy, completeness, compliance with internal policies, and appropriate VAT treatment.
- Oversee the timely and accurate processing of supplier invoices by outsourced bookkeeping teams.
- Review and approve supplier information prior to onboarding onto the internal supplier database.
- Maintain and strengthen the accounts payable control environment, identifying opportunities for process improvement.
Accounts Receivable
- Take full ownership of the accounts receivable function across the group of companies.
- Ensure customer invoices are generated and distributed within required timelines.
- Monitor trade receivables ageing and follow up on overdue balances, escalating long-outstanding amounts where necessary.
- Oversee the accurate allocation and matching of customer receipts to invoices by outsourced bookkeeping teams.
- Ensure customer information is accurately captured and maintained within the internal customer database.
Fixed Assets
- Maintain oversight of the fixed asset register across the group of companies.
- Ensure the fixed asset register reconciles to the trial balance on a monthly basis and investigate discrepancies where identified.
- Review capital expenditure activity to ensure appropriate capitalisation and recording in the fixed asset register.
- Review capitalisation and depreciation journals for completeness and accuracy.
- Ensure depreciation is applied in accordance with applicable accounting policies and SARS wear-and-tear guidelines.
- Carry out quarterly fixed asset reviews and inspections in collaboration with the Information Systems department.
Prepayments & Accruals
- Review monthly prepayment schedules across the group and ensure prepayments are recognised in accordance with internal policies and accounting requirements.
- Monitor prepayments nearing expiry and engage relevant stakeholders regarding renewals or terminations.
- Review the accuracy of monthly amortisation entries relating to prepaid expenses.
- Ensure prepayment schedule balances reconcile to the relevant trial balance accounts on a monthly basis.
Reporting, VAT & General Finance Support
- Compile monthly Economic Development Spend Reports and Local Content Declaration Certificates.
- Prepare monthly VAT workings for applicable entities, including review and classification of VAT transactions prior to submission to management.
- Provide support during SARS VAT verification processes and related information requests.
- Assist with month-end and year-end close processes, including preparation of supporting schedules and reconciliations.
- Assist with external and internal audit processes and provide supporting documentation as required.
Minimum Requirements
- Diploma in Accounting, Finance, or a related field (essential).
- 1–3 years' relevant work experience in a finance administration role.
- Working knowledge of Microsoft Dynamics or equivalent accounting system.
- Strong Microsoft Excel skills.
- Sound understanding of basic accounting principles and reconciliations.
Please note that only shortlisted candidates will be contacted
Desired Skills:
- Financial Admin
- Accounting system
- Accounts Payable
