Finance Administrator

About the position

Job purpose:
To support the Finance team with all finance related administration and coordination.
With inclusion of all and any Ad-hoc duties that may be required from time to time to support the head office.

Key Accountabilities:

• Assist and follow up on overdue amounts AP/AR
• Distribute statements and invoices to customers/vendors - monthly
• Maintain AP/AR records
• Assist the Senior Accountant to prepare reconciliation and reports on Debtors/Creditors on a monthly basis
• Communicates and negotiates with clients to recover outstanding monies and arrange payment
• Attend to queries
• Report over-due amounts to Accounts Manager
• Filing
• Contact suppliers for outstanding / unbilled expenses and prepare sub-reconciliation

Key Accountabilities.
Creditors and Debtors

• Capture / expense invoices-staff
• Capture / expense credit notes-Staff
• Request foreign currency for staff travelling overseas
• Collect suppliers' statements and original invoices
• Assist the Accountant with Foreign invoice processing
• Continuous processing of invoices to prevent overdue accounts-follow the workflow process
• Ensure supplier and customer invoices are vat compliant
• Reconciliation of supplier statements and submit for payment
• Debit Supplier Accounts should be resolved - weekly
• Maintain Supplier and Customer Master records
• Capture overheads-Admin expenses
• Attend to queries
• Follow up with department heads and managers
• Filing
• Insurance notification-additions or deletions -Intasure
• Manage cellphone contracts renewals and upgrades
• Upkeep of all lease records and office rentals
• Assist receptionist with allocation of parking bays and access tags.
• Maintain biometrics access system
• Assist BBBEE Administrator with queries/reports and processing of BBBEE invoices
• Assist when required in any Corporate Event i.e. Year End Functions any other.
• Maintain petty cash for minor office purchases.
• Assist with period end close ; ensure deadlines are met and assist with
• Year-end Audits
• HSE Representative officer and assist with Fire Drills
• Ad-hoc duties may be required from time to time

Key Accountabilities.
Career / Job Experience:

• 5 years working experience within an administrative role preferably in a finance division
• 2-3 Years' experience in accounts administration
• Proven organisational & administrative skills
• Proficiency in MS Office packages essential ( Word,Excel,Outlook)
• Working knowledge of SAP or any other accounting packages would be advantageous.

Education and Qualifications:

• Senior Certificate (NQF 4)
• Accounting degree or any other recognised post-matric NQF 6 qualification.

Personal Profile:
- Strong attention to detail and accuracy
- Ability to work in a team
- Strong computer skills and competency in all MS office applications
- Ability to evaluate the impact of actions on the business
- Ability to work under pressure and meet strict deadlines
- Demonstrate oral and written communication skills
- Excellent Interpersonal and leadership skills
- South African citizen
- Energy, resilience and commitment

Applications to be emailed to [Email Address Removed] (Please send your updated CV, Matric Certificate, Tertiary Qualification in Finance or Accounting, copy of ID)

Desired Skills:

• Finance Administration
• Accounts Administration
• SAP
• AP
• AR
• Invoice Processing
• BBBEE Administrator
• HSE
• Check Payment
• Preparing invoices
• Ledger
• Invoice Administration
• Bank Reconciliation
• Foreign Exchange

Desired Work Experience:

• 5 to 10 years

Desired Qualification Level:

• Degree