About the position
The Finance Administrator will provide essential support to the finance department by handling daily accounting tasks, maintaining accurate financial records, processing transactions, and assisting with month-end reporting. This role ensures smooth financial operations and contributes to the overall efficiency of the business.
Key Responsibilities:
- Cashbook: Process and reconcile bank statements.
- Petty Cash: Manage, process, and reconcile petty cash transactions.
- Suppliers: Process invoices and staff expense claims, manage purchase orders, and reconcile contractors' outstanding invoices.
- Credit Card: Process and reconcile monthly credit card statements.
- Petrol Card: Process and reconcile monthly petrol card statements.
- Customers: Issue invoices, maintain proper filing, upload documents to relevant portals, and manage the debtors age analysis.
- Vehicles: Maintain company vehicle logbooks, coordinate bookings and services, and ensure records are up to date.
- Interdepartmental Liaison: Work closely with other departments to ensure financial records remain accurate.
- Expense Analysis: Conduct analytical testing of monthly expenses to identify variances or irregularities.
- Office Administration: Order office refreshments, stationery, and other supplies as needed.
- Month-End Support: Assist the Finance Manager with month-end processes and perform ad-hoc duties when required.
Skills and Competencies:
- Strong understanding of financial principles.
- Proficiency in Microsoft Excel.
- Excellent attention to detail and high level of accuracy.
- Strong organizational and time management skills.
- Ability to work independently and as part of a team.
- Effective communication skills.
- Confidentiality and integrity in handling sensitive information.
Qualifications & Experience:
- Bookkeeping qualification (or currently studying towards one).
- Strong understanding of basic financial and accounting principles.
Working Conditions:
Office-based role.
Desired Skills:
- Microsoft Excel
- accounting systems
- Bookkeeper
Desired Work Experience:
Desired Qualification Level:
