About the position
Our client, an accomplished freight company, currently seeks to hire a Finance Administrator to be based in their Bluff, Durban offices.
Reporting into the Accountant, this position oversee the various aspects of finance administration, including but not limited to debtors' function and cashbook administration.
Minimum Requirements:
- Diploma in accounting or relevant qualification
- Minimum of 3-5 years' relevant finance experience
- ERP experience is essential
- Advanced Microsoft Excel
- Work experience in FMCG, heavy industry, or bulk terminal environment preferred
Main duties will include, but are not limited to:
- Process customer invoices accurately and in a timely manner.
- Update and maintain cashbook, ensuring all customer receipts are correctly recorded.
- Monitoring the vessel schedule and keeping track of what vessels are loading for cash upfront customers, ensuring the funds are received prior to vessel loading and submitting bank statement reference on K2, as communication with operations staff. Respond promptly and professionally to customer queries and resolve account-related issues.
- Prepare and distribute customer statements on a mid-month and month-end basis.
- Manage debtors' collections, including following up on outstanding balances and ensuring timely payments.
- Monitor the debtors' age analysis to identify and escalate long-outstanding accounts and accounts that have reached their credit limits.
- Capture and process daily volumes on Easy Clear (RCG Customs reporting).
- Capture and process daily volumes on the TNPA system.
- Perform Supplier Masterfile amendments on K2, including uploads on Accpac (accounting system).
- Data store upload and updates.
- Administer petty cash, including reconciliation and reporting.
- Conduct stock count verifications and ensure accuracy of inventory records.
- Reconcile Work-In-Progress (WIP) for Capex projects.
- Provide supporting documentation and respond to internal and external audit requests.
- Maintain and update the fixed assets register for assets below R7,000.
- Update and reconcile the revenue schedule daily.
- Update the Cash Management Schedule daily.
BBBEE and ESG
- B-BBEE online toolkit management and B-BBEE reporting
- Assisting with support for annual BEE audit
- Submission and follow up on monthly exception reports (i.e., Expired BEE certificates and Debtor Masterfile amendments)
- Sustainability inputs: diesel + petrol + electricity and water
Knowledge, skills, and abilities required:
- Administrative expertise
- Communication skills at all levels (Written & Verbal)
- Managing priorities and planning
- Attention to detail and strong ability to execute and follow-through
- Numerical skills
- Advanced Excel Skills, Word and PowerPoint
- Knowledge of laws and regulations relating to Procurement (e.g. BBBEE)
- Knowledge of the documentation required by the company, the information required to complete such documentation correctly/accurately, and where to source this information
- Confidence to interact and work in cross functional teams (all levels of the organisation).
Suitable candidates can send their updated CV to [Email Address Removed] for immediate consideration.
Desired Skills:
- finance administration
- finance clerk
- debtors
- creditors
- bookkeeper
- accounting
- accounts receivable
- accounts payable
- credit control
Desired Work Experience:
Desired Qualification Level:
