About the position
Are you a facilities mastermind with a passion for creating smooth, well-oiled office environments? Do you thrive on managing multiple sites, juggling service providers, and ensuring everything from the coffee machine to compliance is running like clockwork?
We’re on the hunt for a dynamic and hands-on Facility Manager to oversee operations across five regional offices on a 6-month fixed-term contract. Based in Cape Town, you’ll report to the Procurement Manager and play a vital role in ensuring all facilities are safe, functional, and brand-aligned, while delivering exceptional service and support to internal teams.
What You’ll Be Responsible For:
Facilities Oversight
- Manage day-to-day operations across regional offices (Cape Town, Johannesburg, Durban, PE, Bloemfontein)
- Handle preventative maintenance, snag resolution, supplier coordination, and office improvements
- Ensure optimal use of office space and adherence to company standards, branding, and protocols
Vendor & Procurement Management
- Source, manage and negotiate with service providers (cleaning, security, maintenance, etc.)
- Ensure contract compliance and budget tracking
- Oversee consumables, courier accounts, and monthly cost reconciliation
Front Office Team Leadership
- Manage FOH teams in all locations (leave approvals, SOPs, performance reviews)
- Oversee reception functions, calls, guest experience, courier services, and new joiner setups
Health, Safety & Environment (HSE)
- Drive compliance with HSE policies and protocols nationally
- Conduct inspections, maintain HSE consumables, and coordinate SHE Rep reviews
- Ensure emergency systems, COC certifications, and audits are up to date
Support Services
- Assist with onboarding/offboarding, staff travel systems, and operational needs
- Ensure efficient consumables ordering, budget tracking, and event/catering logistics
What We’re Looking For:
- Minimum Matric + 2 years’ experience in office management or facilities
- Excellent knowledge of MS Office tools, admin systems, and supplier management
- Strong organizational, communication, and problem-solving skills
- A team leader with customer service orientation and a knack for multitasking
- Valid driver’s license required; travel to regional offices will be part of the role
This is a fantastic opportunity for a solutions-oriented, proactive individual looking to make an immediate impact in a high-energy, fast-paced environment.
Desired Skills:
- Office Administration
- Office Equipment
- Office Management
- Ordering Office Supplies
- QHSE
