Executive Secretary at Walter Sisulu University

About the position

Introduction

Applications are hereby invited for the following position based in Butterworth Campus.

Description
FACULTY OF MANAGEMENT AND PUBLIC ADMINISTRATION SCIENCESEXECUTIVE SECRETARY (P10) PERMANENTREF NO: WSU-BTW2025/011The purpose of this position is to proactively provide comprehensive secretarial and administrative assistance to the Executive Dean.

 Key Performance Areas: 

• Reports to the Executive Dean of the Faculty.
• Takes care of Executive Dean’s Diary.
• Coordinate meetings, compile, and disseminate the agenda and minutes to the relevant stakeholders.
• Liaise with departmental secretariat and other relevant units appropriate.
• Compile and process confidential correspondences.
• Schedule internal and external appointments and meetings.
• Screen and respond to telephone and in-person inquires from faculty staff, students and external organisations.
• Ensure directives from Executive Dean are performed in a manner that maintains the efficient and smooth functioning of the office.
• Assist in coordinating and providing administrative support working with the Faculty Officer.
• Participate in organising promotional activities and special events for the faculty.
• Make travel and accommodation arrangements for Executive Dean. 

Skills and Competencies Required: 

• Excellent computer skills and competence with MS Word.
• Excellent communication skills, organising, planning, and presentation skills.
• Ability to keep confidential information.
• Excellent command of English language as well as editing correspondence providing and interpret detailed information that includes complex situations.
• Excellent report writing skills.
• Knowledge of modern office practices and procedures.
• Excellent Record keeping, filling principles and procedures.
• Ability to take initiative and work independently and/ or in groups together with service.
• Good telephone and email etiquette.
• Ability to interact with stakeholders from different backgrounds.
• Ability to manage multiple tasks simultaneously.

Minimum Requirements
Qualifications:

• Degree or Diploma in Office Management and Technology or any relevant degree qualification, NQF level 6 or above

Minimum Experience:

• 5 years working experience preferable in a Tertiary Education Institution.
• Worked with the Senior Management for a minimum of 3 years.
• Computer Literate: Ms Office, Access/Database, Internet, and emails.

NB: The following documents must be submitted in ONE PDF attachment when applying:

• WSU Application form (can be downloaded on the WSU website) 
• CV
• Certified copies of qualifications
• ID

Closing Date: 25 July 2025

Applicants who have not been informed about the outcome of their application within two months from the closing date may regard their application as having been unsuccessful. Late applications will not be accepted.

“WSU is committed to Employment Equity and persons with disabilities are encouraged to apply”

Desired Skills:

• Computer Literate: Ms Office
• Computer Literate:
• Access/Database
• Computer Literate: Internet
• and emails.