Executive Personal Assistant

About the position

Well established company in JHB North seeks an Executive Assistant to the CEO
Minimum Requirements

• Minimum 10 years' experience in an Executive PA / Executive Assistant role.
• Previous experience working in a small to medium-sized company.
• Project management, facilities management or general office management experience is essential.
• Previous staff management and supervisory experience is essential.
• Relevant qualification or diploma will be advantageous.
• Excellent written and verbal communication skills.
• Strong administrative, organisational and time-management abilities.
• Proficient in MS Office, email and general computer applications.
• Ability to work independently, prioritise tasks and meet deadlines.
• Professional, calm and efficient temperament, with the ability to work well under pressure.

Duties and Responsibilities

• Provide comprehensive administrative and executive support to the CEO and Chairman.
• Manage diaries, appointments, meetings, conference calls and travel/venue arrangements.
• Coordinate meetings, prepare documentation, presentations and minutes where required.
• Draft correspondence, reports and general documentation.
• Maintain organised filing systems and ensure important documents are easily accessible.
• Liaise with internal and external stakeholders, clients and company branches.
• Compile, collate and distribute monthly and quarterly management and sales reports.
• Assist with sales administration, agent documentation and annual tax directive letters.
• Monitor reporting deadlines and follow up with relevant departments.
• Oversee Head Office facilities and property maintenance, including obtaining quotations, coordinating suppliers and managing purchase orders.
• Manage and supervise support staff, including the company driver and kitchen administrator.
• Oversee staff schedules, leave applications and performance reviews.
• Attend to general office management and ad hoc administrative duties.

Desired Skills:

• executive assistant
• personal assistant
• PA