About the position
Executive Personal Assistant (Reference # 24622)
Rivonia
Minimum Requirements
Matric
Tertiary qualification would be advantageous
Extensive experience supporting Senior Executives or Directors
Strong knowledge of global travel logistics, visa processes, and international protocols
Experience supporting C-suite or senior executives in high-performance environments
Financial administration and budgeting experience
Experience coordinating high-level events and international engagements
Familiarity with travel booking systems, GDS platforms, or corporate travel tools
Overview of position
We are seeking an exceptionally capable and highly experienced Executive Personal Assistant to provide strategic, operational, and personal support to the Group CEO within a fast-paced and demanding travel management environment.
This is a high-impact role requiring a highly trusted right-hand and strategic partner who can operate with absolute discretion, anticipate needs, and seamlessly manage both business and personal priorities.
The successful candidate will play a critical role in optimising the Director/ Group CEO's effectiveness, ensuring smooth day-to-day operations, and enabling focus on strategic leadership and growth.
Executive & Strategic Support:
- Manage and optimise the Director's complex and ever-changing calendar in alignment with business priorities.
- Act as gatekeeper and facilitator, ensuring effective time utilisation.
- Track key business priorities, deadlines, and deliverables across departments.
- Prepare high-quality briefing documents, reports, and summaries for meetings and engagements.
- Apply sound judgement in prioritisation and escalation of matters.
- Act as an extension of the Director/ Group CEO where appropriate, ensuring alignment with intent and expectations.
- Support strategic projects and initiatives across internal and external stakeholders.
Travel & Industry Coordination:
- Oversee all aspects of complex domestic and international travel (flights, accommodation, visas, itineraries).
- Manage last-minute changes, disruptions, and time-sensitive travel requirements across time zones.
- Ensure compliance with visa requirements, travel policies, and international regulations.
- Liaise with airlines, hotels, travel partners, and VIP service providers.
- Maintain detailed travel profiles, preferences, and records for seamless future coordination.
- Coordinate the Director's participation in conferences, events, and international engagements.
Stakeholder & Relationship Management:
- Serve as a key liaison between the Director and senior executives, clients, and partners.
- Manage communication on behalf of the Director with professionalism and discretion.
- Build and maintain strong relationships with key stakeholders.
- Ensure consistent, high-quality engagement aligned with company standards.
Operational & Administrative Excellence:
- Maintain confidential records, contracts, and sensitive documentation.
- Manage expenses, budgets, and financial administration.
- Oversee ad hoc projects and ensure delivery within agreed timelines.
- Ensure all administrative processes are efficient, accurate, and up to date.
Systems & Process Management:
- Develop and maintain effective systems, trackers, and workflows.
- Ensure documentation and communication are structured and accessible.
- Continuously improve processes to enhance efficiency and reduce operational friction.
Personal Support to the Director/ Group CEO:
- Provide seamless personal assistance, including appointments, logistics, and day-to-day coordination.
- Coordinate personal travel, events, and household-related matters.
- Handle sensitive personal matters with absolute discretion and sound judgement.
- Anticipate needs proactively to ensure balance and efficiency across personal and professional commitments.
Salary Bracket
Negotiable, depending on experience, qualification(s) and current / previous package.
Desired Skills:
- Travel Bookings
- GDS Systems
- Accommodation booking
- Global Travel Logistics
- Corporate Travel Tools
