Executive Personal Assistant (Half-Day)
Headhunters (Head Office)
- R Undisclosed
- Permanent Senior position
-
Gqeberha
- Posted 29 Apr 2024 by Headhunters (Head Office)
- Expires in 10 days
-
Job 2564003 - Ref PE002330
About the position
Our client is looking for a mature lady, ideally close to or at retirement age, for a half-day Personal Assistant position.
The PA must be exceptionally well-organized, with excellent administrative skills.
Minimum Requirements:
- An excellent command of the English language; both verbal and written.
- Shorthand or speedwriting will be a huge advantage.
- Exceptional administrative and organizing skills.
- Respect and uphold confidentiality protocols by maintaining strict adherence to organizational policies and procedures regarding the handling and safeguarding of sensitive information.
- Emotionally mature and intelligent.
- Ability to liaise at executive/senior level.
- Resourceful and good researching skills.
Duties include, but not limited to:
- Manage corporate calendar on a daily basis; e.g. Setting up appointments, appointment reminders, etc.
- Manage all incoming and outgoing e-mails.
- Prepare and prioritise daily urgent mail.
- Manage the pending / follow-up file.
- Write short letters, as required.
- Payment of all personal accounts.
- Reconcile accounts.
- Transfer of funds between accounts.
- Completion of bank instruction forms i.r.o. 3rd party payments.
- Release forex incoming payments.
- Maintain forex receivables for tax purposes.
- Complete travel arrangements, both domestic and international; including: Booking of flights, car hire, accommodation.
- Draw up comprehensive itineraries and prepare travel files.
- Research and download information and financial statements on relevant institutions.
- Handle / complete insurance claim forms.
- Send flowers to family members on their birthdays.
- Renewals of: Passports, visas, driver’s licence, memberships, certificate of competence, etc.
- Family updates and record keeping.
- Hard copy filing.
- Electronic filing.
Desired Skills:
- Personal Assistant
- PA
- Admin
- Travel Arrangements
- Filing
- Itineraries
- Diary Management
Headhunters (Head Office)
About the agency
Headhunters is privately owned and managed Boutique Recruitment Consultancy specializing in the permanent placement of Executive, Commercial and Technical staff, nationally, across all sectors.
Headhunters represents the rich diversity of a multi-cultural South Africa and has established a reputation as a market leader in intelligent recruiting. In the pursuit of service excellence, Headhunters combines the emotional (EQ) and intellectual (IQ) facets of HR skills and talent, thereby adding value to support your employee retention strategy, and ultimately, business success.
Managing Director and owner, Michael Tuohy, is passionate about recruitment and customer centricity; concludes; “At Headhunters, we’re small enough to care but big enough to make an impact! Genuine passion and enthusiasm for what we do, coupled with our ability to respond and adapt swiftly to clients’ needs, has been the catalyst for success for scores of thriving organisations country-wide.”
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