About the position
ENVIRONMENT:
Our client is a prominent organization focused on supporting research advancement and human capital development through funding programmes, research infrastructure, and science outreach initiatives across a broad range of disciplines. They are looking for an Executive Personal Assistant who will be responsible for ensuring efficient and effective secretarial and administrative support to the Director, Site Construction Director and Deputy Director. This is a six-month fixed-term appointment and will be based in Cape Town.
DUTIES:
- Organise and manage calendar schedules, coordinate appointments, and arrange meetings across different time zones.
- Manage inboxes for specified stakeholders.
- Arrange travel, visas, accommodation for corporate travel.
- Prepare expense claims for the Executive Directors.
- Take notes or minutes at meetings and circulate within tight deadlines.
- Support the preparation of meetings including agendas and itineraries for meetings and external visits.
- Provide professional front-of-office support, including call screening, visitor coordination, and hospitality.
- Plan and organise corporate events, functions, and executive engagements
- Perform business management activities to support effective operations and business objectives.
- Provide general administrative support as required by the Executive Directors.
REQUIREMENTS:
Mandatory Knowledge, Skills and Experience:
- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The
- requirements listed below are representative of the knowledge, skills, and/or abilities required:
- Good level of education with a demonstrable competence in Mathematics and English.
- Previous experience working as an Executive Personal Assistant or in a similar administrative support role in a busy office environment.
- Strong planning, time management and organisation skills.
Desirable Knowledge, Skills and Experience:
- Experience handling stakeholder communications at different levels, from internal teams to external contacts.
- Experience of working in an international environment.
- Experience in Business Management
- Experience in handling complex international travel arrangements, including managing time zone differences and arranging multi-leg itineraries
Desired Skills:
- Executive
- Personal
- Assistant
